Support delivery of the AI ‘Adopt’ programme alongside other Small Business Unit activities
Monitor, verify, record, analyse and report progress against milestones, financial targets, outputs and outcomes
Monitor risks and issues and support timely mitigation
Create and maintain budget spreadsheets
Raise and process purchase orders and invoices in compliance with procedures
Collect expenditure evidence from grant recipients and check compliance with funding rules
Support team governance and arrange project meetings
Produce agendas, minutes, presentations, risk and issue logs, action lists and project plans
Liaise with Operations and Compliance Teams to provide reporting data
Liaise with stakeholders and partner organisations
Carry out project administration, including room and refreshment bookings and handling enquiries
Manage programme email inboxes
Coordinate workshops and events, including feedback collection, venue booking and attendee registration
Liaise with Marketing and Communications Teams on promotional information, materials and case studies
Perform other reasonable duties supporting the Small Business Directorate
Requirements
Knowledge of project management, including data analysis, project planning and evaluation
Well-developed IT skills
Experience using financial and content management systems and processes
Excellent report writing skills
In-depth knowledge of Excel, PowerPoint and Word
In-depth knowledge of database systems such as Salesforce, including data entry and cleansing
Experience using CRM systems
Knowledge of data collection software such as Microsoft Forms and Smart Survey
Excellent written and verbal communication skills
Strong interpersonal and customer service skills
Ability to effectively develop and implement work plans
Ability to achieve deadlines and targets in a KPI process-driven environment
Excellent attention to detail and high professional standards
Proficiency in administrative procedures
Experience coordinating events
Ability to multitask and collaborate with team members
Ability to work on own initiative
Willingness to be flexible based on team requirements
Core Competencies
Demonstrates expertise in project management, data analysis, and financial oversight, with strong capabilities in report writing and stakeholder communication. Proficient in administrative procedures and event coordination, ensuring compliance and effective collaboration across teams.
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