Technical Purchasing Coordinator

Location: Chesterfield (office-based) Salary: 27k Benefits: Private medical insurance, pension scheme and more Start date: ASAP Reports to: Enterprise Solutions Manager Hours of work: Full time Experience: 5+ years Language: English (required)

Why this role matters

At Databarracks, resilience depends on precision. Behind every successful deployment, renewal and customer solution is a purchasing function that gets the details right the first time.

About Databarracks

We’re leaders in business resilience, disaster recovery and cyber security. We enable our customers to operate with confidence when the worst happens.

We’ve grown by combining technical expertise with strong operational foundations. Our Enterprise Solutions team ensures the right equipment, contracts and supplier relationships are in place to support both our customers and our internal teams.

We’re collaborative, detail-driven and proud of the standards we maintain.

The Role

This is not just an administrative purchasing role. You’ll sit at the centre of sales, suppliers and service delivery – working as part of a collaborative team to coordinate quotes, purchase orders, hardware procurement and contract records.

Responsibilities are shared across the team, so you’ll support and be supported by colleagues to ensure smooth, consistent delivery across all areas.
You’ll help ensure pricing accuracy, maintain SAP records, manage RMAs and keep maintenance agreements and SLAs up to date. Your attention to detail will help protect margin, prevent delays and ensure customer commitments are met.

Full training will be provided, giving you the knowledge and confidence to succeed in the role and develop within the team.

What you’ll do

• Raise and input sales quotes into SAP
• Request and chase supplier quotations via internal sales requests
• Validate pricing and information to ensure quote accuracy
• Raise purchase orders with suppliers
• Order hardware for Databarracks, COOLSPIRiT and Plan B sites
• Manage RMA and hardware return procedures
• Maintain accurate customer service contract records within SAP
• Ensure SLAs, terms, renewal dates and maintenance schedules are correctly recorded
• Act as a key coordination point between Sales, suppliers and internal teams

What we’re looking for

Experience and Background

• Experience working with customers and suppliers (essential)
• Technical interest or background in IT (essential)
• Experience using Salesforce (desirable)

Skills and Behaviours

• Strong attention to detail with high levels of accuracy and confident using Microsoft Office and general IT systems
• Organised and methodical, able to prioritise workloads effectively
• Strong multitasking capability
• Process-driven with a structured approach to workflow
• Confident communicator, particularly on the phone with suppliers and customers
• Able to work independently and take initiative
• Numerate and literate to an intermediate level or above

What success looks like

• Accurate quotes and pricing with minimal rework
• Timely supplier responses and purchase order processing
• Well-managed hardware orders and RMA procedures
• Up-to-date and accurate contract and SLA records within SAP
• Smooth coordination between Sales and Enterprise Solutions

What you’ll get

• A structured role with clear responsibility and ownership
• Exposure to technical IT solutions and supplier management
• Opportunities to develop SAP and systems expertise
• A collaborative team environment
• The chance to play a key role in supporting business growth

Ready to apply?

If you’re organised, detail-focussed and enjoy being the operational engine behind technical solutions, we’d love to hear from you. Apply now and join a team where accuracy, accountability and teamwork matter.

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