Purchasing Coordinator

Shift Pattern: Monday – Friday (2 days hybrid)

Location: Rugby, Warwickshire

Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, is seeking a dedicated purchasing coordinator to join theirsupply chain team. The successful candidate will be responsible for delivering accurate and efficient administration of the purchasing process, ensuring requisitions, purchase orders, and supplier documentation are processed and recorded correctly.

The Benefits:

• 25 days holiday + bank holiday
• Pension – 3% employee and 5% employer. The company contributes up to 12% based on employee contribution (e.g. 3% & 5%, 4% & 6%, etc, up to 12%)
• 2 days working from home

The Role:

• Receive and review purchasing requisition forms from internal stakeholders, checking accuracy and completeness
• Submit requisitions to the Facilities & Purchasing Manager or relevant cost centre approver for approval and track progress through the workflow
• Assign and issue PO numbers to suppliers once approved, ensuring details are correct and communicated clearly
• Maintain a live PO log to provide visibility of all active and completed purchase orders
• Provide ad hoc administrative support to the Operations Services team as required
• Maintain accurate and organised records of all purchasing documents, including requisitions, POs, invoices, quotes, and contracts
• Support invoice reconciliation by checking invoices against POs and confirmed goods/services receipts
• Escalate discrepancies to the Facilities & Purchasing Manager or the finance team for resolution
• Ensure all purchasing documentation is stored securely and remains audit‑ready
• Communicate with suppliers to issue PO numbers and resolve straightforward administrative queries.
• Liaise with internal stakeholders across all supply chain sites to confirm receipt of goods and services
• Pass confirmed receipts to finance for the processing of supplier payments
• Support supplier onboarding administration by ensuring accurate contact details, compliance documents, and contracts are maintained

Our Ideal Candidate:

• Previous experience in an administrative or coordination role, ideally within procurement or supply chain support.
• Previous use of SAP or CAM systems
• Experience of working in an administrative role in a supply chain operations environment (logistics/warehousing)
• GCSE level or equivalent in Maths and English
• Ability to communicate effectively with clients and suppliers

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