PMO Systems Manager

Main area Microsoft Power Platform based Project Management Systems Grade NHS AfC: Band 7 Contract Permanent Hours Full time - 37.5 hours per week (Whilst officially office based, currently majority of the work can be done working from home.) Job ref

Employer Nottingham University Hospitals NHS Trust Employer type NHS Site NUH NHS Trust Town Nottingham Salary £49,387 - £56,515 per annum Salary period Yearly Closing 08/11/ :59

PMO Systems Manager

NHS AfC: Band 7

Job overview

As the PMO Systems Manager you will be responsible for developing, configuring and administering our project management system, and other related systems, based on Microsoft's Power Platform.

As part of the Trust PMO you will play a vital role in enabling the successful delivery of projects and programmes to improve clinical outcomes, patient experience and staff satisfaction.

Your well designed and implemented Power Platform based tools will reflect NUH's Project Management Policy & Framework and 'influence behaviour', 'inform decisions' and help make 'Every Project Worthwhile!'

Main duties of the job

• Systems Management - responsible for managing the development pipeline, system roadmap and operation of all PMO Systems

• Power Platform Administration - responsible for the following aspects of developing and administering a Power Platform based system:

• Governance & Assurance

• Security & Access

• Data Structures & Integrity

• Development Lifecycle & Change Control & Compliance

• Support & Training

• Analysis & Reporting - responsible for using analysis and reporting functionality, in particular Power BI, from Power Platform based systems

• Training - Responsible for developing and delivering user training material in support of the effective use of the PMO Systems

• Line Management - Responsible for managing those assigned to the PMO System Admin Team.

• Personal Development - Responsible for pro-actively keeping up to date with technical knowledge and skills required to do this job.

Working for our organisation

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Detailed job description and main responsibilities

• Systems Management - responsible for managing the development pipeline, system roadmap and operation of all PMO Systems, including:

• NorthStar’ (a PPM Tool), an Equality and Quality Impact Assessment (EQIA) Tool, a Workforce Planning Tool, a Digital Projects request Assessment Tool, a common point of enquiry tool.

• Be responsible for the system administration of all Power Platform based tools and any other PMO Systems

• Power Platform Administration - responsible for the following aspects of developing and administering a Power Platform based system:

• Governance & Assurance

• Setting the rules for how the platform is used - manage System environments, policies, and standards so things don’t become chaotic.

• Security & Access

• understand who should have access to what, and ensure data is protected and compliant

• Data Structures & Integrity

• manage how data is structured, stored, and used - especially in Dataverse and across integrated systems

• keep an eye on what’s running, what’s being used, and what’s breaking -including apps, flows, and connections

• understand how the platform connects to other systems to deliver real value

• Development Lifecycle & Change Control & Compliance

• manage how solutions are built, tested, and deployed, so changes do not disrupt the business

• Ensuring the platform meets regulatory and organisational requirements

• Support & Training

• Acting as a bridge between IT, the PMO and the service – developing for users safely without blocking innovation

• Ensuring the platform meets regulatory and organisational requirements

• Being able to quickly diagnose and fix issues when apps, flows, or integrations fail

• Analysis & Reporting - responsible for using analysis and reporting functionality, in particular Power BI, from Power Platform based systems, including:

• Quality assurance of data

• Performance Reporting

• Route cause analysis

• Process mapping

• Training - Responsible for developing and delivering user training material in support of the effective use of the PMO Systems, including:

• Being part of delivering new starter induction sessions

• Lead & provide new user and admin training

• Produce training & guidance material and operating procedures

• Line Management - Responsible for managing those assigned to the PMO System Admin Team.

• Personal Development - Responsible for pro-actively keeping up to date with technical knowledge and skills required to do this job and gain relevant NUH and Project Management knowledge and Microsoft certifications, e.g.

• PL-200 – Microsoft Power Platform Functional Consultant

• PL-600 – Microsoft Power Platform Solution Architect (Senior Level)

• PFQ, PMQ, P3O, MoP

• Trust objectives, policies and people management expectations

Person specification

Behaviour

• Able to demonstrate behaviours consistent with the Trust’s Values & Behaviour standards

• Ability to cope with pressure and act in a professional manner at all times.

Qualifications & Experience

• Training or qualifications or equivalent in use of Microsoft PowerApps and Power BI (e.g. PL-200)

• Experience using and developing Microsoft PowerApps and Power BI reports, customising MS Power Apps and complex MS Power Automate Flows, and managing Power App environments

• Training or qualification in Project or Programme management (e.g. PMQ PRINCE2, MSP) or equivalent

• Training or qualifications in Portfolio Office Management (e.g. MoP, P30) or equivalent

• Training or qualifications or equivalent in advanced use of Microsoft PowerApps and Power BI (e.g. PL-400 & PL-600)

• Experience using, configuring, developing and administering project management systems.

Engagement

• Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.

• Able to write business cases

Problem Solving

• Able to plan, analyse and problem-solve complex situations, being objective and innovative and using initiative to resolve problems and present solutions

Organisation

• Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales, with conflicting priorities.

Availability

• Able to travel to work across different sites and occasionally work and/or attend meetings out-of-hours at weekends and in evenings and at off-site venues

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

• Stay in full-time education, for example at a college

• Start an Apprenticeship

• Spend 20 hours of more a week working or volunteering, while in part-time education or training

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks : NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

• Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

• Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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