Renowned Global Property Firm – Team Assistant and Administrator

We are working with a prestigious, dynamic and forward-thinking property firm to appoint an experienced TA and Administrator to join a busy and successful team.

This is a varied and hands-on role supporting the smooth running of the lettings operation. You’ll play an important part in ensuring landlords, tenants and applicants receive a professional, efficient and consistently high level of service.

The role

You’ll be responsible for coordinating the lettings process from initial landlord onboarding and compliance through to marketing and preparation for move-in. Working closely with colleagues, clients and external suppliers, you’ll ensure properties are accurately presented, documentation is complete and processes are followed correctly.

• Coordinating landlord onboarding, paperwork and compliance checks prior to marketing.
• Creating and maintaining accurate property records and details on internal systems.
• Ensuring properties meet relevant compliance, AML and legislative requirements.
• Liaising with property management and deal progression teams to ensure all documentation is in place ahead of move-in.
• Supporting internal and external audit preparation.
• Preparing market appraisal and remarketing documentation.
• Coordinating photography, floorplans, EPCs and other property marketing requirements.
• Producing professional property brochures and marketing materials.
• Supporting rental evaluations and preparing properties for remarketing.
• Handling incoming calls and enquiries professionally and efficiently.
• Providing timely feedback to landlords, tenants and applicants following viewings.
• Delivering excellent client and applicant care in line with company procedures.
• Processing invoices and coordinating payments.

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