Finance Assistant

Finance/Accounts Assistant – Credit Control, Sales Ledger & Purchase Ledger – Permanent – based in Northampton, NN5

Job Purpose:

We are looking to recruit an experienced Finance/Accounts Assistant to support the Finance Department across credit control, sales ledger and purchase ledger activities.

Reporting to the Assistant Finance Manager, the successful candidate will play an important role in maintaining accurate financial records, ensuring invoices are processed efficiently, actively managing customer accounts and supporting supplier payments in line with agreed terms.

The role will contribute to maintaining a healthy cash flow, strong customer and supplier relationships, and effective financial controls across the Group. The successful candidate will need to be organised, commercially aware and confident working across a varied finance workload.

Main Duties and Responsibilities:

Credit Control

• Accurately allocate customer receipts and investigate unallocated cash.
• Proactively chase overdue debt by telephone, email and written correspondence.
• Build and maintain effective customer relationships to encourage prompt payment.
• Issue customer statements and payment reminders.
• Monitor aged debt and produce regular reports for management.
• Attend and contribute to debtor review meetings.
• Investigate disputed invoices and work collaboratively with operational teams to achieve timely resolution.
• Support cash flow forecasting through accurate reporting of expected customer receipts.

Sales Ledger

• Maintain accurate sales ledger records and customer account information.
• Investigate and resolve invoice queries in conjunction with operational teams.
• Produce sales ledger reports and KPI information as required.
• Ensure all sales transactions are accurately recorded within the finance system.
• Conduct credit checks on prospective customers and recommend appropriate credit limits.
• Periodically review customer creditworthiness.
• Raise and issue customer invoices accurately and in accordance with company procedures, providing holiday cover where necessary.
• Process credit notes and maintain appropriate supporting documentation, providing holiday cover where necessary.

Purchase Ledger

• Process purchase invoices and credit notes accurately and within agreed deadlines.
• Ensure invoices are appropriately authorised and correctly coded.
• Reconcile supplier statements and investigate any discrepancies.
• Manage supplier queries and resolve issues promptly.
• Prepare payment runs, including BACS and cheque payments where required.
• Maintain accurate supplier records and agreed payment terms.
• Assist with month-end procedures and financial reporting.

General Finance Duties

• Complete bank and cash book reconciliations.
• Process intercompany transactions and recharges as required.
• Maintain accurate electronic and manual filing systems.
• Support the Finance Management team with ad hoc financial administration and reporting.
• Ensure compliance with company policies, procedures and financial controls.
• Maintain the confidentiality of financial and commercial information.
• Ensure Health & Safety policies are implemented consistently across the Group.
• Present the company and associated businesses in a professional manner at all times.
• Undertake any other reasonable duties commensurate with the role and the needs of the business.

Person Specification:

• Strong understanding of finance administration processes.
• Excellent attention to detail and accuracy.
• Good numerical and analytical skills.
• Strong communication and customer service skills.
• Ability to prioritise workload and consistently meet deadlines.
• Competent using Microsoft Excel, Word and Outlook.
• Ability to work independently and as part of a team.

Experience:

• Previous experience in Credit Control, Sales Ledger and Purchase Ledger.
• Using accounting or ERP systems.
• Working within a multi-company environment.
• Using Dimensions or similar finance software.
• Experience producing management information and KPI reports.
• Knowledge of CIS and Retentions.

Hours of Work:

• Monday – Friday

Work Location:

• In Person

Benefits:

• Supportive working environment.
• Company pension scheme.
• 22 days annual leave, plus bank holidays.
• Potential for career progression.
• Cycle to work scheme.

Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.

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