Office Admin Assistant

Join our dynamic team as an Office Admin Assistant and become the backbone of our daily operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing, and enjoys supporting a busy office. You’ll be the go-to person for administrative tasks, ensuring smooth communication, efficient data management, and a welcoming atmosphere for staff and visitors alike. Your proactive approach and attention to detail will help keep our office running seamlessly every day.

Responsibilities

• Manage customer communication answering phone calls with professionalism and courtesy and responding to emails.
• Maintain organized records through data entry, filing, and document management using Microsoft Office and Google Workspace tools
• Assist with scheduling work rota, meetings, and coordinating office activities to optimize workflow
• Process invoices, receipts, and financial documents using QuickBooks or similar accounting software
• Support team members with administrative tasks such as preparing reports, drafting correspondence, and managing calendars
• Ensure office supplies are stocked and equipment is maintained to support daily operationsPerform general clerical duties including photocopying, scanning, mailing, and organizing files to keep the office efficient

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive, Calendar), and basic data entry techniques
• Previous administrative experience in a professional setting is preferred
• Excellent phone etiquette with the ability to communicate clearly and professionally
• Strong typing skills for efficient document preparation and data management
• Knowledge of QuickBooks or similar financial software is a plus
• Ability to multitask effectively while maintaining accuracy in a fast-paced environment

Embark on a rewarding career where your organizational talents make a real impact! We’re dedicated to fostering a supportive workplace that values your contributions and helps you grow professionally.

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