Legal Secretary (Join Our Talent Community)

Legal Secretary (Join Our Talent Community)

Department: Real Estate - Professional Support Hub

Employment Type: Permanent

Location: London

Multiple UK Locations | Hybrid Working

Join us as a Legal Secretary

Join a leading international law firm where Legal Secretaries play a vital role in keeping our teams running smoothly and delivering an exceptional client experience.

We’re continuing to grow across a number of our practice areas and offices, and we’re looking to connect with talented Legal Secretaries through our dedicated hiring programme. This is a Talent Community, meaning you’ll be considered for multiple upcoming roles through one application – giving you greater visibility, flexibility, and opportunity.

About the role: As a Legal Secretary, you’ll act as a trusted partner to your lawyers, helping to manage workflows, anticipate needs, and ensure that everything runs efficiently behind the scenes.

You’ll work both independently and as part of a wider team, supporting colleagues across different practice areas and building strong working relationships across the business.

Key Responsibilities

Supporting lawyers and managing workflows

• Acting as a key point of contact – keeping work moving and ensuring deadlines are met
• Managing inboxes, prioritising communications, and drafting responses where appropriate
• Preparing and producing high‑quality documents, correspondence, and reports
• Supporting with document production, including digital dictation and formatting

Organisation and coordination

• Organising case files, maintaining accurate records, and managing document systems
• Coordinating meetings, diaries, and travel arrangements
• Preparing and maintaining document bundles and case‑related materials

Client and stakeholder engagement

• Building strong relationships with lawyers, clients, and internal teams
• Supporting client‑related activity, including reports, events and communications
• Ensuring client protocols and service standards are consistently met

Financial and matter support

• Assisting with billing processes, expense submissions and financial administration
• Supporting WIP management, disbursements and finance queries
• Helping to maintain accurate records and reporting where required

Team and business support

• Collaborating with colleagues and providing support across teams when needed
• Contributing to a high‑performing, responsive team environment
• Handling confidential information with care and working within compliance frameworks

Skills, Knowledge and Expertise

We’re keen to hear from candidates who bring experience and a proactive, team‑focused mindset.

You’ll thrive in this role if you:

• Have experience in a legal or professional services environment
• Enjoy working in a fast‑paced, collaborative setting
• Take pride in producing high‑quality, accurate work
• Are confident managing multiple priorities and supporting busy stakeholders
• Have strong skills in Microsoft Office and document/case management systems
• Are organised, detail‑oriented and naturally proactive
• Bring a strong client‑service focus and a “can‑do” attitude

Benefits

Our hiring process: Virtual Interview Days

As part of this Talent Community hiring approach, successful applicants will be invited to attend one of our virtual interview days.

This is designed to give you a better experience and more opportunity to find the right fit.

During the process, you will:

• Meet with multiple hiring managers across different teams
• Learn more about our practice areas and working environment
• Talk through your experience, preferences and career goals

Following this, we’ll work closely with you to match you to a suitable role based on your skills, interests and location.

Why apply through our Talent Community?

• Access multiple opportunities through a single application
• A more efficient and streamlined recruitment experience
• Greater visibility of teams, roles and career pathways
• Faster consideration as roles become available

Additional information

• Working pattern: Full‑time, hybrid working
• Level: Suitable for candidates with prior Legal Secretary or comparable professional services experience
• Locations: Opportunities available across multiple UK offices (Bristol, London, Manchester, Newcastle, Leeds, Glasgow, etc.)

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact in confidence with the vacancy reference in the subject line, and we’ll be happy to help.

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