Legal Secretary (Join Our Talent Community)

Location

Newcastle

Department

Real Estate - Professional Support Hub

Overview

Join a leading international law firm where Legal Secretaries play a vital role in keeping our teams running smoothly and delivering an exceptional client experience.

We’re continuing to grow across several practice areas and offices, and we’re looking to connect with talented Legal Secretaries through our dedicated hiring programme. This is a Talent Community, meaning you’ll be considered for multiple upcoming roles through one application – giving you greater visibility, flexibility and opportunity.

About the role

As a Legal Secretary, you’ll act as a trusted partner to your lawyers – helping to manage workflows, anticipate needs, and ensure that everything runs efficiently behind the scenes. You’ll work both independently and as part of a wider team, supporting colleagues across different practice areas and building strong working relationships across the business.

Key Responsibilities

• Act as a key point of contact – keeping work moving and ensuring deadlines are met
• Manage inboxes, prioritise communications, and draft responses where appropriate
• Prepare and produce high‑quality documents, correspondence and reports
• Support document production, including digital dictation and formatting

Organisation and coordination

• Organise case files, maintain accurate records and manage document systems
• Coordinate meetings, diaries and travel arrangements
• Prepare and maintain document bundles and case‑related materials

Client and stakeholder engagement

• Build strong relationships with lawyers, clients and internal teams
• Support client‑related activity, including reports, events and communications
• Ensure client protocols and service standards are consistently met

Financial and matter support

• Assist with billing processes, expense submissions and financial administration
• Support WIP management, disbursements and finance queries
• Help to maintain accurate records and reporting where required

Team and business support

• Collaborate with colleagues and provide support across teams when needed
• Contribute to a high‑performing, responsive team environment
• Handle confidential information with care and work within compliance frameworks

Skills, Knowledge and Expertise

We’re keen to hear from candidates who bring experience and a proactive, team‑focused mindset. You’ll thrive in this role if you:

• Have experience in a legal or professional services environment
• Enjoy working in a fast‑paced, collaborative setting
• Take pride in producing high‑quality, accurate work
• Are confident managing multiple priorities and supporting busy stakeholders
• Have strong skills in Microsoft Office and document/case management systems
• Are organised, detail‑oriented and naturally proactive
• Bring a strong client service focus and a “can‑do” attitude

Additional Information

• Working pattern: Full‑time, hybrid working
• Level: Suitable for candidates with prior Legal Secretary or comparable professional services experience
• Locations: Opportunities available across multiple UK offices (Bristol, London, Manchester, Newcastle, Leeds, Glasgow, etc.)

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact in confidence with the vacancy reference in the subject line.

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

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