Legal Secretary (Join Our Talent Community)

Department: Real Estate - Professional Support Hub

Location: Leeds

About the role

As a Legal Secretary, you’ll act as a trusted partner to your lawyers, helping to manage workflows, anticipate needs, and ensure that everything runs efficiently behind the scenes. You will work independently and as part of a team supporting colleagues across different practice areas.

Key Responsibilities

• Act as the primary point of contact, keeping work moving and ensuring deadlines are met
• Manage inboxes, prioritise communications, and draft responses where appropriate
• Prepare and produce high‑quality documents, correspondence, and reports
• Support document production, including digital dictation and formatting
• Organise case files, maintain accurate records, and manage document systems
• Coordinate meetings, diaries, and travel arrangements
• Prepare and maintain document bundles and case‑related materials
• Build strong relationships with lawyers, clients, and internal teams
• Support client‑related activity, including reports, events, and communications
• Ensure client protocols and service standards are consistently met
• Assist with billing processes, expense submissions, and financial administration
• Support WIP management, disbursements, and finance queries
• Help maintain accurate records and reporting where required
• Collaborate with colleagues and provide support across teams when needed
• Handle confidential information with care and work within compliance frameworks

Skills, Knowledge & Expertise

We are keen to hear from candidates who bring experience and a proactive, team‑focused mindset.

• Experience in a legal or professional services environment
• Ability to thrive in a fast‑paced, collaborative setting
• Pride in producing high‑quality, accurate work
• Confidence managing multiple priorities and supporting busy stakeholders
• Strong skills in Microsoft Office and document/case management systems
• Organised, detail‑oriented, and naturally proactive
• Strong client service focus and a “can‑do” attitude

Additional information

• Working pattern: Full‑time, hybrid working
• Level: Suitable for candidates with prior Legal Secretary or comparable professional services experience
• Locations: Opportunities available across multiple UK offices (Bristol, London, Manchester, Newcastle, Leeds, Glasgow, etc.)

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage, please contact with the vacancy reference in the subject line.

We encourage you to discuss flexible working options during the hiring process.

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