Facilities Assistant

My client, a leading law firm based in the City, is seeking a Facilities Assistant to join their team on a permanent basis.

The ideal candidate must have at least 12 months of experience in a similar role, ideally within a legal or professional services environment.

Responsibilities

• Scanning incoming post for employees into the system.
• Providing a reliable reprographics service, including hands-on operation of equipment for copying, finishing and scanning legal documents.
• Scanning documents into the Document Management System and uploading to Outlook.
• Discussing job requirements with staff members and ensuring work is completed to a high standard.
• Administrative tasks such as filing and locating documents, proofreading documents before sending.
• Assisting Facilities with processing and franking outgoing post.
• Managing consumables.
• Helping with office moves and relocations, moving boxes/files between departments.
• Working closely with the Facilities, Records and Reception teams.
• Assisting Facilities with setting up meeting rooms.
• Responding to emails, tickets and telephone calls to the department.

Qualifications

• 5 GCSEs or equivalent at grade C or above, including English and Maths.
• Minimum of 12 months experience within a law firm.
• Some experience in assembling legal documents.
• A high attention to detail to process and file documentation to a consistently high standard.
• Proficient in Microsoft Office 365 Outlook, Word, Excel, PowerPoint.
• Knowledge of Adobe Acrobat/PDF.
• Ability to liaise with internal and external clients at all levels.
• Good telephone manners.
• Excellent communication skills, including written, verbal and face-to-face.

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