General Office Assistant

General Office and Reprographics Assistant

Location: London

Salary: 30,000 - 32,000 per annum

Hours: Full time, office based. Shift work between 8am and 6pm

About the role

A top international law firm is looking for a General Office and Reprographics Assistant to join its busy post and print room team in London. This General Office and Reprographics Assistant role is a friendly, fast-moving position providing a post and print room service to lawyers and business services colleagues across the firm. You will join a team of four, working alongside a Senior General Office and Reprographics Assistant and three General Office and Reprographics Assistants.

This is an excellent opportunity for a motivated early-career candidate with around 12-18 months of experience in a post room or reprographics environment, who is ready to take a second step and build on that grounding in a legal setting.

Key responsibilities of the General Office and Reprographics Assistant

• Provide a friendly and efficient service to internal clients, working to agreed Service Level Agreements (SLAs)
• Complete general reprographics duties including scanning, printing and finishing work
• Produce court bundles to all specifications, including tabbing and working to complex indexes
• Create, edit, manipulate and manage PDF documents independently using PDF tools and Fox IT
• Operate Fiery-driven multifunction printers, including setting up print jobs, monitoring queues and checking output colour accuracy
• Finish legal documents using strip binding, coil binding and Velobind to client and court requirements
• Handle original, confidential and historic legal documentation with care
• Log incoming work and prioritise against deadlines, communicating clearly with the originator where a deadline cannot be met
• Sort incoming Royal Mail, DX post and internal deliveries, and carry out regular post distributions and collections
• Book international, domestic and local couriers using online portals
• Complete regular loading bay collections and deliveries
• Support the Helpdesk and wider Facilities,ICS and Business Support services as required
• Assist the Senior General Office and Reprographics Assistant with workflow coordination when needed
• Manage stock control and order supplies
• Help the Facilities team with project work such as office and desk moves from time to time
• Comply with relevant legal and regulatory obligations, including the SRA Standards and Regulations and Principles

What we are looking for in a General Office and Reprographics Assistant

Essential

• Approximately 12-18 months of previous experience in a similar post room, general office or reprographics role
• Good working knowledge of Excel, PDF, Word and Outlook
• Strong accuracy and attention to detail in document production and scanning
• Ability to work accurately under pressure and to tight client and court deadlines
• Good organisation and time management skills
• Good communication skills and a positive, flexible attitude
• A proactive team player who is enthusiastic and eager to learn

Desirable

• Experience operating high-volume printing, copying and binding equipment
• Knowledge of BigHand or another workflow tool

Why apply

• A top international law firm with a collaborative, supportive culture
• Variety in your day, switching between post room, print room and Facilities project work
• A genuine opportunity to develop your reprographics skills, including court bundle production, in a legal environment

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