Administrator

South Yorkshire Source: WhatJobs

£21,000–£28,000

Hoard-it Ltd is a leading provider of on-ground, reusable and environmentally sustainable site hoarding solutions. The company offers a flexible service ranging from one-off supply through to fully managed design, stocking, logistics and installation.
Through Brand-it , its dedicated graphics division, Hoard-it also provides high-quality graphics for hoarding and a range of other site-based solutions.
As the business continues to grow, we are looking to appoint a General Administrator to provide effective administrative and operational support across the business.

The Role

The General Administrator will play an important role in supporting the day-to-day running of the business, ensuring information is accurately recorded, documentation is maintained and administrative processes are completed efficiently.
Working closely with colleagues across production, accounts, transport, quality and other departments, the successful candidate will be organised, proactive and comfortable managing a varied workload.
This is an excellent opportunity for an experienced administrator looking to join a growing business where no two days are necessarily the same.

Key Responsibilities

Answer incoming telephone calls and deal with enquiries professionally and efficiently.
Provide administrative and PA support to management, including reporting and general correspondence.
Input and maintain production employee timesheets accurately.
Refresh, maintain and collate information for operational and efficiency reports.
Input contract information and produce delivery notes.
Provide administrative support to Accounts, Transport, Quality and other departments as required.
Maintain accurate electronic and paper-based filing systems.
Scan, copy and laminate documents as required.
Scan, organise and link material certificates to the relevant documentation.
Ensure material certificates are accurately issued to customers.
Create, maintain and update spreadsheets and workbooks.
Provide administrative support across multiple sites when required.
Maintain training documentation, risk assessments and associated records.
Assist with general office administration and other ad hoc duties as required.Ensure all administrative activities are completed accurately, efficiently and within agreed deadlines.
Support the wider team in identifying opportunities to improve administrative processes and operational efficiency.

Skills & Experience

The successful candidate will ideally have previous experience in an administrative or office-based role and possess the following:

Good working knowledge of Microsoft Office , particularly Excel and Word.
Strong organisational and administrative skills.
Excellent attention to detail and a methodical approach to work.
Strong communication and interpersonal skills.
Good numerical and computer skills.
The ability to prioritise competing workloads and meet deadlines.
A proactive, flexible and positive attitude.
The ability to work independently while also contributing effectively as part of a wider team.
A willingness to learn new systems, processes and responsibilities.
Previous experience within a manufacturing, engineering, construction or industrial environment would be advantageous but is not essential.

Personal Attributes

We are looking for someone who is reliable, professional and highly organised, with the confidence to communicate with colleagues across different areas of the business.
The successful candidate will be comfortable working in a busy environment, able to manage changing priorities and take ownership of their workload. Accuracy, attention to detail and a willingness to support colleagues across the business will be essential.