Compliance Manager

Job summary

We are seeking an experienced and proactive CAFM Systems and Compliance Manager to join our Estates and Facilities team. This role plays a vital part in ensuring that our estates, facilities and property services operate safely, effectively and in full compliance with statutory and regulatory requirements.

As a key member of the Estates and Facilities Department, you will be responsible for the effective management and development of the Trust's Computer-Aided Facilities Management (CAFM) system. You will ensure the system remains fully operational, accurate and robust, providing the information and assurance required to demonstrate compliance across Hard FM, Soft FM and Property Services functions.

You will work closely with operational teams to maintain accurate asset records, oversee planned preventative maintenance (PPM) schedules, support compliance reporting, and ensure staff are appropriately trained to fulfil their responsibilities. This role requires regular travel across Trust sites. The successful candidate must be able to travel independently between locations and undertake site visits as requir

Main duties of the job

• Lead and monitor compliance with planned preventative maintenance (PPM), statutory and mandatory requirements across Estates and Facilities services.
• Develop and maintain comprehensive PPM programmes, ensuring maintenance activities are completed and accurately recorded within CAFM and Trust systems.
• Produce compliance reports and documentation, demonstrating performance against agreed KPIs and service standards.
• Monitor delivery against maintenance schedules and programmes of work, identifying and addressing any areas of non-compliance.
• Work closely with Service Managers to review performance, track actions and drive continuous improvement through regular governance meetings.
• Oversee contractor performance, ensuring services are delivered in line with contractual requirements, compliance standards and Trust expectations.
• Ensure contractors adhere to the Trust's Safe Working Policy, Permit to Work procedures and all relevant health and safety requirements.

About us

Please note that this role will require us to undertake a DBS check as a part of your onboarding.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Person Specification

Skills and experience

Essential

• Proven leadership and staff management skills (visible leader).
• Ability to manage and review complex data and present to a varied audience
• Substantial relevant post-qualification experience as a senior manager within an Estates and Facilities department or managing compliance.
• Experience of working across departments and organisational boundaries.

Knowledge

Essential

• Able to demonstrate expert knowledge of all aspects of contract management and procurement.
• Able to demonstrate expert knowledge of procurement rules and regulations; including OJEU and public sector procurement rules.
• Good knowledge of Estates and Facilities services.

Qualifications

Essential

• Educated to degree level, or equivalent professional qualification, or equivalent professional experience.
• NEBOSH General Certificate.

Person Specification

Skills and experience

Essential

• Proven leadership and staff management skills (visible leader).
• Ability to manage and review complex data and present to a varied audience
• Substantial relevant post-qualification experience as a senior manager within an Estates and Facilities department or managing compliance.
• Experience of working across departments and organisational boundaries.

Knowledge

Essential

• Able to demonstrate expert knowledge of all aspects of contract management and procurement.
• Able to demonstrate expert knowledge of procurement rules and regulations; including OJEU and public sector procurement rules.
• Good knowledge of Estates and Facilities services.

Qualifications

Essential

• Educated to degree level, or equivalent professional qualification, or equivalent professional experience.
• NEBOSH General Certificate.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Littlemore Mental Health Centre,
Sandford Road
Littlemore, Oxford
OX4 4XN
United Kingdom

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