Private Client Administrator

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Base pay range

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Associate Director of Victus | Multijurisdictional recruitment for institutional and private client firms

You will be responsible for the day-to-day administration of a portfolio of high-net-worth individuals and families, including trusts, companies, and foundations. The role requires practical administration experience in managing UK entities (and other jurisdictions) for HNWIs, including oversight of banking, statutory records, and general administration. A strong understanding of private client needs, regulatory requirements, and a commitment to delivering a high standard of personalised service is essential.

Key Responsibilities

• Act as the primary point of contact for a portfolio of private clients, building trusted relationships and providing tailored support.
• Administer a range of private client structures including discretionary and life interest trusts, private investment companies, and asset-holding entities.
• Manage the practical administration of UK and international entities for HNWIs, including banking arrangements, statutory compliance, and record-keeping.
• Maintain accurate company and trust records and ensure timely filings in accordance with relevant laws and internal policies.
• Liaise with legal, tax, and banking professionals to ensure seamless service delivery across multiple jurisdictions.
• Assist with the onboarding of new client relationships, including due diligence and AML checks.
• Prepare trustee and board minutes, resolutions, and other key documentation.
• Stay informed of relevant legislative and regulatory developments impacting private client structures.

Qualifications and Requirements

• STEP, ICSA, or similar relevant professional qualification preferred.
• At least 3 years’ experience in private client trust and company administration.
• Demonstrated experience in the practical administration of UK and offshore entities for HNWIs.
• Strong understanding of the needs of HNW/UHNW clients and the structures commonly used in wealth planning.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with trust administration software.
• Fluency in English is essential; Italian language skills would be a distinct advantage.

Seniority level

• Seniority level
• Associate

Employment type

• Employment type
• Full-time

Job function

• Job function
• Administrative
• Industries
• Staffing and Recruiting and Trusts and Estates

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