Administration Manager

Talent Acquisition Advisor for Scotland @ Marie Curie UK | EDI Warrior

We’re looking for a dynamic and organised Administration Manager for Scotland to manage our administrative services and team across both our Edinburgh and Glasgow sites. In this pivotal role, you’ll ensure the smooth and effective delivery of support to our Scotland-based teams, patients, and carers. You’ll oversee rota management—including health and reception cover—while driving service quality, process improvement, and volunteer engagement. With a strong focus on communication and collaboration, you’ll lead regular team meetings, manage appraisals and 1:1s, and play a key role in incident management and investigations. As the operational meeting lead for Scotland, you’ll be a visible and trusted presence across both sites, helping to shape a responsive, high‑performing administrative function that supports compassionate end‑of‑life care.

What you will be doing:

• Deliver high‑level administrative support across our Glasgow and Edinburgh teams, including complex minute‑taking, report creation, and proofreading.
• Lead and manage the administration team, overseeing recruitment, appraisals, training, and day‑to‑day operations.
• Produce and analyse data reports from clinical, operational, and quality systems to support decision‑making.
• Ensure accurate use of clinical systems and uphold local policies and procedures across both sites.
• Manage sensitive information and support investigations, disciplinary processes, and audit activities.
• Liaise with internal teams, volunteers, and external contacts, fostering strong communication and collaboration.
• Oversee local finance operations, including petty cash, reconciliation, and delegated budget responsibilities.

What we’re looking for:

• Proven experience in managing or supervising an administration team.
• Sound knowledge and understanding of administrative procedures and best practice.
• Excellent communication and organisational skills, with a proactive approach to problem‑solving and analytical thinking.
• Strong leadership capabilities, with the ability to lead, coach, and mentor staff effectively.
• Proficient in Microsoft Office applications and confident using wider systems to support service delivery.
• Ability to work collaboratively across teams and adapt to changing priorities with professionalism and resilience.

Please see the full job description here:

Salary: Marie Curie Clinical Pay Scale Band 4 (aligned with AFC) £30,353 to £33,016

Contract: Permanent, full‑time 37.5 hours per week

Based at: Onsite Glasgow Hospice or Edinburgh Hospice with some travel required between sites (travel expenses provided)

Benefits You’ll Love

• Annual leave allowance 27 days plus 10 public holidays (pro rata)
• Competitive Policy for parental/sick Leave
• Industry leading training programmes
• Season ticket loan for travelling to and from work
• Defined contribution schemes for Pension
• Loan schemes for bikes; computers and satellite navigation systems
• Introduce a friend scheme
• Help with eyecare cost
• Entitled to Marie Curie Blue Light Card
• Entitled to Benefit‑Hub Discount Scheme
• Life assurance – for all employees

Application Process

• Close date for applications: 11th January 2026
• Interview Dates: W/C 19th January 2026
• As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.

Please note that we reserve the right to close this advert early and to bring forward interview dates should we receive a high volume of applications.

Referrals increase your chances of interviewing at Marie Curie UK by 2x

Get notified about new Administrative Manager jobs in Edinburgh, Scotland, United Kingdom.

#J-18808-Ljbffr

Full job description from WhatJobs. Apply for this role →