Sandhurst Trust – Executive Assistant & Board Coordinator

Sandhurst Trust – Executive Assistant & Board Coordinator

About Sandhurst Trust

Sandhurst Trust, the charitable arm of the Royal Military Academy Sandhurst (RMAS).

Sandhurst Trust exists to drive the ambitions of RMAS through philanthropic investment, strategic partnerships and the engagement and mobilisation of our 50,000 global alumni community. Our work is focused on securing the Academy’s future as a cornerstone British institution, supporting its ability to develop exceptional leaders for the Army, the nation and the world.

Sandhurst Trust is an ambitious and collaborative organisation, entering an important new phase of growth. This role will be at the heart of progress, working closely with the CEO, Trustees and wider team, to help create the strong foundations from which our ambitions can grow.

About the Royal Military Academy Sandhurst

For over 200 years, RMAS has cultivated a highly respected global reputation as one of the world’s preeminent leadership academies. This is owing to its rich history, exacting standards, high profile alumni and its enduring links to allied nations and world leaders.

Every officer in the British Army trains at this Academy and they continue to return for lifelong learning and leadership development.

Leadership excellence is the hallmark of Sandhurst. We are committed to producing servant leaders for a modern world. Leaders who will go on to have a profound and lasting impact in times of peace, in times of conflict, on the battlefield and far beyond, impacting society at large.

Job Description

Job title: Executive Assistant and Board Coordinator

Reports to: Chief Executive Officer

Key Relationships: Sandhurst Trust and RMAS leadership

Closing Date: Friday 30 October, 2026

Purpose of the Role

As Executive Assistant to the CEO and Board Coordinator, you will play a pivotal role in supporting the CEO and Trustees, coordinating the smooth running of the organisation and ensuring new colleagues have an excellent start.

This is a hands-on role in a small, ambitious organisation. The successful candidate will be proactive, highly organised and comfortable working autonomously. You will be at the centre of the Trust’s day-to-day operations, making sure things happen effectively, efficiently and professionally, whilst working with senior stakeholders to ensure excellent governance.

Key Responsibilities

Executive support to the CEO

• Support the CEO through diary management, meeting coordination, preparation of materials and any other administrative tasks as required.
• Support the CEO with travel arrangements, visits, events and external engagements.
• Handle confidential and sensitive information with discretion and sound judgement.
• Anticipate the CEO’s needs and identify issues or actions requiring attention.

Trustee board management and coordination

• Coordinate the annual Trustee Board and committee meeting cycle, working with the CEO and relevant colleagues to establish agendas and timelines.
• Manage meeting logistics, invitations, committee papers and attendance.
• Maintain accurate records of meetings, decisions, ensuring actions are tracked and completed within agreed timescales.
• Liaise professionally and confidently with Trustees, committee members and senior stakeholders.

Team onboarding and coordination

• Coordinate the end-to-end administrative process for new starters, ensuring equipment, systems, access and relevant documentation are ready before arrival.
• Coordinate induction meetings, orientation visits and security protocol.
• Coordinate and support wider team activities including away days, team meetings, and other moments that bring the team together, ensuring these are thoughtfully organised and contribute to a positive, welcoming and connected team culture.

Office management and coordination

• Coordinate the practical running of the office, including facilities, equipment and supplies, acting as the first point of contact for office-related matters.
• Champion continuous improvement; look for smarter ways of working using digital tools to simplify admin processes, improve efficiency and support collaboration.

Person Specification

• Highly organised and methodical, with excellent attention to detail.
• Ability to manage multiple priorities, deadlines and competing demands effectively.
• Strong admin and coordination skills, with a focus on accuracy and follow-through.
• Experience coordinating meetings involving senior stakeholders, including preparation of agendas, papers, logistics and follow-up actions.
• Digitally confident and curious, with the ability to learn new systems quickly and identify opportunities to use technology to improve efficiency and ways of working.
• Ability to work confidently and professionally with trustees and senior stakeholders.
• Ability to handle confidential or sensitive information with a high level of integrity, discretion and professional judgement.
• Proactive, positive, solutions-focused approach, with the ability to anticipate needs and take action without requiring detailed instruction.
• Strong written and verbal communication skills.
• Strong interpersonal skills with the ability to work collaboratively and contribute positively to a small, close-working team.
• Reliable, adaptable and willing to undertake a broad range of responsibilities.
• Experience of/links with the British Army
• Experience within a fundraising, charity, educational institution
• An understanding of the role and responsibilities of Trustees within a charity.

Other

• Strong commitment to the Trust’s mission and the community it supports.

Terms & Conditions

Contract Type: Permanent, full time

Pension: Auto-enrolment pension (Sandhurst Trust contributes 8% and employee 4% minimum)

Location: Minimum two days a week in the office (GU15 4PQ)

Hours of work: 35 hours per week, typically between 9:00am and 5:00pm, Mon – Fri

Other: Enhanced parental leave, life assurance benefit, volunteering days.

Gym and Swimming Pool Access for a nominal annual fee.

If you are offered the post, the offer will be subject to standard pre-employment checks including baseline security checks. You will be asked to provide proof of your right-to-work in the UK, proof of your identity and we will contact the referees you have nominated.

Diversity and Inclusivity

We seek to develop a work environment where we treat all employees as individuals, fairly and in a consistent way. We work within the spirit and the practice of the Equality Act 2010 by promoting a culture of respect and dignity and actively challenging discrimination, should it ever arise. Should you require reasonable adjustments made to the recruitment or interview process, please let us know.

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