Imaging Booking Co-ordinator

Job summary

Imaging Booking Coordinator

Department: Imaging

Band 3, £25,760 - £27,476 Per annum pro rata

Hours: Full time, 37.5 per week, all MKUH roles will be considered for flexible working

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

You will play a key role in delivering an efficient, effective, and patient-focused appointment and reception service within the Imaging Department. This multifaceted role involves managing appointment requests from Health Centres, GPs, Outpatient Clinics, and Wards, as well as handling referrals and bookings for a wide range of imaging modalities, including CT, DEXA, MRI, Ultrasound, and X-ray.

As a central member of the Imaging Administration & Clerical team, you will be responsible for booking both new and follow‑up appointments, coordinating list set‑ups, managing amendments and cancellations, and supporting patients throughout their imaging pathway. You will also provide a professional and welcoming front‑of‑house reception service, handling face‑to‑face and telephone enquiries with care, accuracy, and empathy.

Please note: We are unable to offer sponsorship for this role.

Interview date: 29 October 2026

Main duties of the job

A key part of the role is ensuring that patients are scheduled in line with the Trust's Access Policy and national NHS targets, supporting timely and equitable access to imaging services. You will liaise confidently with patients, clinical teams, and referrers, dealing with a variety of queries and ensuring a high standard of customer service is consistently delivered.

In addition, you will contribute to administrative tasks such as updating booking protocols, supporting pathway changes, participating in training activities. The post will involve both cross‑site and hybrid working. Working hours are rostered across a 7‑day week, between 08:00 and 20:00, in line with service needs.

This is a busy and challenging role, ideal for someone who is bright, enthusiastic, and highly motivated, and who thrives in a fast‑paced healthcare environment.

About us

Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting‑edge research and education. With a "Good" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.

As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.

We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state‑of‑the‑art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre. We have just opened the Oak Wards – a new ward block featuring two 24‑bed wards.

Further investment is underway, including the recently approved Women and Children's Centre, set to open by 2030.

Visit our website to explore the latest news and opportunities at MKUH - News - Milton Keynes University Hospital -

For further information about Milton Keynes please visit - Visit Milton Keynes

Job description

Job responsibilities

NHS Staff Survey: With high scores in Team Working and Line Management, our teams collaborate, communicate, and care for one anotherbecause we know were stronger together.

’We care We communicate We collaborate We contribute’

The successful candidate will:
Demonstrate excellent customer service and communication skills Be confident and compassionate when dealing with patients and referrers, both in person and over the phone Have a friendly, approachable, and professional manner Be able to work effectively as part of a supportive and dynamic team Ideally have experience in a healthcare, administrative, or reception role Be organised, proactive, and capable of managing multiple tasks with accuracy and efficiency Show flexibility and adaptability to meet the evolving needs of the department and wider organisation

If you're passionate about providing high-quality patient care through outstanding administrative and reception support, we welcome your application.

Please refer to attached Job description for further information.

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity, and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once enough applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust,all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Job responsibilities

NHS Staff Survey: With high scores in Team Working and Line Management, our teams collaborate, communicate, and care for one anotherbecause we know were stronger together.

’We care We communicate We collaborate We contribute’

The successful candidate will:
Demonstrate excellent customer service and communication skills Be confident and compassionate when dealing with patients and referrers, both in person and over the phone Have a friendly, approachable, and professional manner Be able to work effectively as part of a supportive and dynamic team Ideally have experience in a healthcare, administrative, or reception role Be organised, proactive, and capable of managing multiple tasks with accuracy and efficiency Show flexibility and adaptability to meet the evolving needs of the department and wider organisation

If you're passionate about providing high-quality patient care through outstanding administrative and reception support, we welcome your application.

Please refer to attached Job description for further information.

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity, and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once enough applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust,all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Person Specification

Qualifications and knowledge

Essential

• 3 GCSE at grade 4 or above of which 1 must be Maths or English. Alternatively, candidates must be able to demonstrate an appropriate level of knowledge gained from previous clerical experience
• NVQ level 3 or equivalent qualification.

Experience

Essential

• Ability to input data and retrieve information on a computerized system.
• Previous experience in an administrative and/or client facing support role
• Knowledge of Microsoft packages especially Word and Excel

Desirable

• Previous experience in the NHS in an administrative and/or patient facing support role.

Skills

Essential

• Computer Literacy
• Able to work as part of a team and independently
• Ability to prioritize
• Ability to maintain a professional attitude in a pressured environment
• High quality customer service skills
• Good interpersonal skills
• Willingness to learn

Personal and people development

Essential

• Must be adaptable and flexible
• Able to work under pressure
• Proactive attitude
• Calm disposition and able to deal with issues with tact and diplomacy
• Methodical with a high degree of accuracy and precision
• Desire to achieve and sustain high standards
• Able to organise and manage own workload to meet deadlines

Communication

Essential

• Effective listening, verbal and written communication skills
• Ability to communicate with staff at all levels

Person Specification

Qualifications and knowledge

Essential

• 3 GCSE at grade 4 or above of which 1 must be Maths or English. Alternatively, candidates must be able to demonstrate an appropriate level of knowledge gained from previous clerical experience
• NVQ level 3 or equivalent qualification.

Experience

Essential

• Ability to input data and retrieve information on a computerized system.
• Previous experience in an administrative and/or client facing support role
• Knowledge of Microsoft packages especially Word and Excel

Desirable

• Previous experience in the NHS in an administrative and/or patient facing support role.

Skills

Essential

• Computer Literacy
• Able to work as part of a team and independently
• Ability to prioritize
• Ability to maintain a professional attitude in a pressured environment
• High quality customer service skills
• Good interpersonal skills
• Willingness to learn

Personal and people development

Essential

• Must be adaptable and flexible
• Able to work under pressure
• Proactive attitude
• Calm disposition and able to deal with issues with tact and diplomacy
• Methodical with a high degree of accuracy and precision
• Desire to achieve and sustain high standards
• Able to organise and manage own workload to meet deadlines

Communication

Essential

• Effective listening, verbal and written communication skills
• Ability to communicate with staff at all levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

Imaging Admin (Dept)

Milton Keynes

MK6 5LD

United Kingdom

Employer's website

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