Administrator

Service Coordinator / Administrator

Our client is an established property services company based in North West London and is looking for an experienced Service Coordinator / Administrator to join their team.

This is a busy and varied administrative role, coordinating a team of engineers and making sure jobs are booked in, followed up and completed efficiently.

The role would suit someone with previous experience in a service coordination, scheduling or administrative position, ideally within property services, facilities management, maintenance or a similar industry.

Responsibilities

• Answering incoming calls and dealing with customer enquiries
• Booking and scheduling engineers for maintenance and service visits
• Coordinating engineers' diaries and managing appointments
• Liaising with customers to arrange and confirm appointments
• Following up on outstanding jobs and making sure they are progressed
• Receiving and checking engineers' reports
• Preparing and sending reports to clients where required
• Keeping customers updated on the progress of jobs
• Maintaining accurate records of jobs, appointments and engineer visits
• Dealing with general administration and paperwork
• Liaising between engineers, customers and the office team
• Managing a busy workload and prioritising urgent jobs where necessary

About You

• Previous experience in an administrative, coordination or scheduling role
• Experience arranging engineers, contractors or field-based staff would be highly advantageous
• Ideally, experience within property services, facilities management, maintenance or a similar service-based industry
• Confident dealing with customers over the phone and by email
• Strong organisational skills and able to manage a busy diary
• Good attention to detail
• Comfortable working with reports and written documentation
• Able to work under pressure and manage multiple jobs at the same time
• Good IT skills and confident picking up new systems
• Reliable, organised and proactive

Salary : £26,000 - £28,000

Hours : Full-time, Monday to Friday

Location : North West London

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