Executive Officer (EO)

Executive Officer (EO) - Business Management Support

Location:

London (SW1P 4DR)

Additional information:

• Working pattern: 60% hybrid
• Pay rate: £17.54 per hour (37 hours per week)

What you'll be doing:

• Proactively managing Directors/Deputy Directors' diaries and inboxes
• Drafting correspondence on behalf of senior leaders
• Arranging meetings and supporting visitor escorting when required
• Printing meeting papers and preparing for meetings as needed
• Taking minutes, capturing action points, and ensuring deadlines are met
• Setting up and administering SLT/team meetings (agenda, action progression and follow-through)
• Organising divisional meetings, stand‑ups and supporting away-days
• Collating weekly and monthly returns for clearance by Directors/Deputy Directors
• Booking travel and accommodation for Directors/Deputy Directors
• Onboarding new starters to the team
• Providing IT support/training for Directors/Deputy Directors and the wider team
• Keeping the team risk register and databases up to date
• Supporting corporate events/projects (including all-staff events and away-days)
• Covering for other PAs when required (e.g., sickness/annual leave)
• Carrying out other administrative tasks associated with the role

What you'll bring:

• Previous PA experience, with the ability to operate effectively on your own initiative and as part of a team
• A proven track record of meeting tight, challenging deadlines
• Strong organisational skills and attention to detail
• Excellent communication skills, with the confidence to interact with staff at all grades
• Solid working knowledge of Microsoft Office products
• A calm, dependable approach-especially in a busy, senior-facing role

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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