Personal Assistant

Personal Assistant

Reference Number:

Closing Date: T12:25:28+0000

Department:

Reading

Division:

Supply Chain

Overview

We are looking for a proactive and highly organised Personal Assistant to provide comprehensive support to the Supply Chain Senior Director, Customer, Planning and Logistics Teams, managing priorities, schedules, leadership routines and stakeholder coordination in a fast-paced environment.

Responsibilities

• Proactively manage the Senior Director's diary, meetings and priorities, resolving conflicts and ensuring effective use of time.
• Coordinate leadership meetings, including scheduling, agendas, materials and follow-up actions.
• Organise travel, accommodation, itineraries and associated logistics.
• Manage expenses, purchase orders and relevant administrative processes. Support preparation and coordination of presentations, reports and leadership communications.
• Track key actions, deadlines and commitments, proactively following up with relevant stakeholders.
• Coordinate team events, leadership sessions and other business activities.
• Manage correspondence and incoming requests, ensuring appropriate prioritisation and follow-up.
• Build strong relationships across Supply Chain and key cross-functional teams.
• Handle sensitive and confidential information with professionalism and discretion.
• Anticipate upcoming requirements, identify potential conflicts and proactively resolve issues.
• Provide general administrative support to ensure the Senior Director and wider leadership team operate effectively.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant or senior administrative professional, ideally supporting senior leadership.
• Excellent organisational and time-management skills.
• Strong ability to manage multiple priorities in a demanding environment.
• Confident communicating with senior stakeholders.
• Strong written and verbal communication skills.
• High attention to detail and strong follow-through.
• Proficient with Microsoft Outlook, PowerPoint, Word, Excel and Teams.
• Comfortable working independently and taking ownership.
• Strong judgment and discretion when dealing with confidential matters.

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