Sales & Commercial Administration Assistant

UTEC, Acteon's Geo-services business line, harnesses data to optimise designs, save time and maximise your project's economic value by providing a holistic understanding of the marine environment. Our insights underpin customers' decision-making from design to asset life extension, ensuring every decision delivers.

The Sales & Commercial Administrative Assistant will be responsible for providing administrative marketing, sales, and commercial support to the UTEC Win Function, including but not limited to: CRM, PQQ's, Procurement portals, subscriptions, market intelligence, HubSpot Leads organisation and follow-ups, travel/meetings, functions and industry events. This role can be based in our Aberdeen or Edinburgh office locations.

Duties and Responsibilities:

• Take ownership of the delivery of assigned pre-qualification submissions quickly managing the process without supervision
• Ownership and management of leads, Client Contact Reports and Opportunities in the CRM and other CRM related activities
• Assist with marketing activity, sales events, and other win function client engagement duties
• Support the Sales and Commercial functions with the delivery of their assigned requests for information and tenders supporting collation of the final submission package to a professional standard.
• Engaging with various internal departments during the tender process, i.e legal, tax and resourcing.
• Collating of tender documentation
• Assist with seeking client feedback from clients
• Participate in any commercial initiatives / performance objectives that identify areas for development and performance improvement
• Act as ambassador for the Win Team
• Act as ambassador of UTEC's core values

Requirements:

• Relevant previous experience in a similar environment with, ideally, CRM software
• Good verbal and written communication skills supported by excellent attention to detail
• Ability to manage multiple and fast-track priorities to strict deadlines with assistance /direction
• Proactive and positive to changes and challenges
• Proactive, diligent, and extremely organised
• Must be team-oriented, possess a positive attitude, and work well with others
• Proficiency with Microsoft Excel is essential
• Ability to perform tasks and achieve results with a high degree of accuracy and precision
• Ability to work both independently and within teams

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