Legal Secretaries

Guildford Source: WhatJobs

£28,000 - £32,000

Legal Secretary - £28,000 (minimum 1 year’s experience)

Office based

Private medical cover
Contributory pension
Life assurance
Social events

Superb opportunity to work for our prestigious client, within their Private Client department. Supporting fee earners and liaison with clients ensuring customer service excellence!

Key tasks, duties for the Legal Secretary

Prepare correspondence and documents through audio-typing and word processing.
Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
Prepare mail and enclosures for dispatch.
Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.
Make appointments, arrange meetings and to maintain an up-to-date diary for their principal.
Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
Provide support to other secretaries as required.
Provide guidance to junior and temporary secretaries when required to do so.
Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
Undertake on-line form filling requirements
Operate the firm’s Case Management System

Essential personal qualities, skills for the Legal Secretary

Substantial previous Legal Secretarial experience including at least 1 years’ experience in Private Client
Intermediate or advanced IT skills in relevant packages
Keeps up with Fee Earner’s work production
Demonstrates high levels of accuracy
Communicates professionally with clients on telephone and personally.
Well-developed interpersonal, social and communication skills including an appreciation of the vulnerability of some of our clients, both generally and also specifically at distressing times.