Residential Property Legal Secretary

Residential Property Legal Secretary

Location: Malton
Salary: Up to 28,000, dependent on experience
Department: Residential Property

The Opportunity

An opportunity has arisen for a Residential Property Legal Secretary to join a professional and supportive legal team based in Malton.

The successful candidate will provide comprehensive secretarial and administrative support to fee earners within the residential property department, helping to ensure the smooth and efficient running of day-to-day operations.

This is an excellent opportunity for an organised and proactive individual with strong administrative skills and an interest in residential property law. Previous legal secretarial experience is preferred, although training will be provided for the right candidate.

Key Responsibilities

Legal Secretarial Support

• Provide accurate and efficient secretarial support to fee earners within the residential property department.
• Prepare correspondence and legal documents using digital dictation and word processing software.
• Manage diaries, arrange appointments and coordinate meetings.
• Assist with case-related financial records, accounts and invoices where required.
• Process instructions in line with established procedures and quality standards.
• Support colleagues within the secretarial team and assist with the training of junior or temporary staff where necessary.
• Provide reception cover during lunch breaks and periods of staff absence when required.

Document and File Management

• Open, maintain, close, store and retrieve client files.
• Ensure documents and client information are handled securely and confidentially.
• Prepare outgoing post and associated enclosures accurately and promptly.
• Undertake copying and document preparation duties as required.
• Maintain organised filing systems to support efficient departmental operations.

Client Care and Communication

• Welcome clients professionally and courteously, both in person and over the telephone.
• Handle client enquiries discreetly and ensure requests are dealt with promptly.
• Communicate effectively with fee earners, colleagues and clients.
• Maintain high standards of client care and professionalism at all times.

Teamwork and Organisation

• Prioritise workloads effectively to meet deadlines.
• Work independently and collaboratively as part of a team.
• Demonstrate initiative and flexibility when responding to changing priorities.
• Maintain accuracy and attention to detail while working under pressure.
• Participate in training and development to enhance professional skills.

Skills and Experience

The ideal candidate will have:

• Previous legal secretarial experience, ideally within residential property or conveyancing, although this is not essential.
• Strong audio and copy typing skills, with a high level of accuracy.
• Good working knowledge of Microsoft Office, including Word and Excel.
• Excellent spelling, grammar and written communication skills.
• Familiarity with legal terminology and documentation.
• Good numerical skills and attention to detail.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent interpersonal and communication skills.
• A professional and discreet approach to handling confidential information.
• The ability to work effectively both independently and as part of a team.

Experience using legal case management systems would be advantageous but is not essential.

What's on Offer?

• Salary of up to 28,000, dependent on experience.
• The opportunity to develop your skills within a residential property legal team.
• Training and support to help you succeed in the role.
• A varied position within a professional working environment.

If you have strong organisational skills, a proactive approach and an interest in residential property law, we would welcome your application.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age. </p

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