Lovat's Group are looking for a Trainee Service Administrator to be based at our head office at Mitchelston Industrial Estate, Kirkcaldy.
You will be responsible for supporting and coordinating all scheduled maintenance activities using JobLogic, our in-house CAFM system. You will ensure that planned works are delivered on time and to standard, working closely with both our engineering team and third-party subcontractors.
Schedule and coordinate all PPM activities using JobLogic
Assign tasks to internal engineers based on skills, location, and availability
Manage and track subcontractor works, ensuring completion and compliance
Maintain accurate records of maintenance activities, asset histories, and service intervals
Liaise with clients and site contacts to arrange access and job scheduling
Ensure all maintenance is delivered within agreed timeframes and in line with SLAs
Monitor outstanding jobs and elevate delays to the Facilities Manager
Keep subcontractor documentation up to date (RAMS, insurance, accreditations)
Support in producing reports and performance data for contract reviews and audits
Why Join Lovats Group?
Join a progressive, fast-growing FM company with a strong reputation
Office-based role at our head office at Mitchelston Industrial Estate, Kirkcaldy, KY1 3PB
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