Office Coordinator

About Us

Would it inspire you to see the tangible impact of your work on the world? To work for an organisation that is committed to making a positive difference for people everywhere. If so, we could be the organisation for you. We are the Chartered Institute of Building (CIOB), the world's largest and most influential professional body for construction management and leadership.

About the role

As our Bracknell office co-ordinator, you will provide a professional and welcoming service for the Institute’s Bracknell office, co-ordinating meetings and the services of the office.

Key responsibilities will include:

• Making and communicating necessary travel and accommodation arrangements, ensuring these are in place in a timely and cost-effective manner
• Day-to-day facilities and services management of the Bracknell office, ensuring the cleanliness, safety and security of the office space at all times.
• Managing Health & Safety, ensuring that the CIOB’s employees and visitors are fully compliant with Health & Safety and other relevant legislation.
• Providing effective and efficient administrative support across the whole Governance team and others as required.
• Manage the courier process, carrying out any courier requests for CIOB staff, including hubs.
• Co-ordinating access to the office and issuing passes to staff and visitors.

About You

The ideal candidate will have/ be:

• Excellent communication skills both written and verbal, with the ability to communicate effectively at all levels both internally and externally.
• Excellent administration skills, including diary, transport and accommodation management and scheduling complex programmes of appointments and meetings.
• Strong organisation skills with the ability to remain calm under pressure, managing a busy workload and prioritise accordingly.
• Strong IT skills - Word, Excel, PowerPoint, Outlook. Use of databases and SharePoint.
• Ability to write reports for internal and external use delivering information clearly and accurately with strong attention to detail.
• Ability to perform under pressure with tight deadlines and to perform individually as well as a part of a team.

Why Work For Us?

We offer not only the opportunity to make a real difference through your work but also a friendly, flexible, and supportive working environment. Here’s what you can expect:

• Competitive salary.
• 25 days annual leave, rising to 29 days with service, plus bank holidays, birthday leave and Christmas closure.
• Private pension scheme with employer contributions and free pension advice.
• Private medical insurance, including Online GP and Wellbeing Assistance.
• Health Cash Plan, including dental and optical cashback.
• Enhanced family-friendly policies.
• Life assurance.
• Employee Assistance Programme and mental health support.
• Learning and development opportunities tailored to your career aspirations.
• A welcoming and inclusive culture that supports diversity and wellbeing.
• Gold Investors in People accreditation, reflecting our commitment to our colleagues.

Job Title: Office Coordinator

Location: Bracknell / on site

Working Hours: Full time, 36 hours per week

Contract Type: Fixed term contract - Maternity Cover

Salary: £29,547 per year

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