Administration Assistant - Full time

Our Southampton office is currently looking for a full-time Administration Assistant who will primarily be based at our newly refurbished offices in Chilworth.

The successful candidate will assist the administration team in undertaking a wide range of tasks including the following:-

• General reception duties including greeting clients and visitors both in person and on the telephone.
• Filing, archiving and maintaining databases
• Sending mailshots out by post and using our e-mail distribution system.
• Company Secretarial duties, completion of forms and online filing of important documents
• Arranging the appropriate checks and completing paperwork in respect of new clients
• Collating correspondence and issuing via various electronic methods

In order to carry out this role effectively, we are looking for someone who has the following qualities:-

• Be confident and articulate with the ability to communicate effectively with clients and colleagues via telephone, in person and by e-mail.
• Have excellent attention to detail.
• Have a well organised and methodical approach to the workload and be able to manage deadlines and prioritise conflicting demands.
• Possess good IT skills.
• Value a team working environment, taking a proactive approach to tasks.
• The ability to work independently with limited guidance.
• Possess a positive and caring attitude towards your work and your colleagues.

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