Personal Assistant

London Source: WhatJobs

See advert for pay

Spanish-speaking Family PA/Executive Project Coordinator - London, Surrey and International Locations

Our client is seeking a highly organised, proactive and capable Spanish-speaking Family PA/Executive Project Coordinator to support across both personal and project-based responsibilities for the family.

This is a fast-paced role requiring someone who can genuinely stay ahead of things - anticipating needs, preempting problems, and managing multiple moving parts at once - rather than simply reacting to instructions.

The role will be predominantly based in West London, with regular involvement at the family's polo estate in Surrey, and coordination with international properties.

Responsibilities include

Full diary and lifestyle management for the Principals Hybrid working, with in-person meetings when needed Managing travel and complex itineraries (UK and international)
Coordinating multiple projects, including property renovations and decorating
Liaising with contractors, suppliers, and overseeing timelines
Managing budgets, paying bills and overseeing accounts
Liaising with accountants and lawyers, and managing tax-related administration
Supporting polo-related logistics and events, including attending meetings in Surrey with architects and groundsmen
Overseeing the London household and liaising with existing staff
Coordinating with the Ibiza property team/House
Manager Sourcing items, researching suppliers, and supporting creative projects
Managing school-related administration for two children
Providing ad hoc support to extended family
Maintaining a database of contacts for events, accounting software, the polo team, and other key relationships
Acting as a face of the family in various situations, including with employees and external contacts

Requirements

Proven experience as a PA within a UHNW household or family office Hybrid working, with in-person meetings when needed
Proactive, fast-paced and able to anticipate needs rather than wait for instruction
Flexibility required, including willingness to reply to emails over weekends or outside working hours when needed
Confident managing multiple projects simultaneously and able to see the bigger picture
Excellent communication and stakeholder management skills, comfortable across a range of social settings Strong command of English, Spanish speaking would be a strong advantage
Flexible, adaptable, hands-on and fully committed to the role
Discreet, trustworthy and emotionally intelligent
Confident enough to constructively manage and organise a busy, creative Principal
Own car and driving would be a strong bonus