Finance and Admin Assistant

Humbie Source: WhatJobs

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Finance and Admin Assistant

Founded in 1913, Glennon Brothers is a leading timber processing Group operating across Ireland and the UK, with over a century of experience and a strong, well‑established growth story. Today, the Group operates through a portfolio of respected brands including Glennon Brothers, Balcas, DTE, Alexanders Timber Design and, most recently, Pontrilas, reflecting both its scale and strategic expansion.

As a recognised leader within the Green Tech and sustainable construction sectors, the Group is dynamic, innovative and firmly focused on long‑term, responsible growth. Across its brands, Glennon Brothers supplies a wide range of timber products to the Irish and UK markets, serving the construction, pallet wood and fencing industries. The Group also manufactures timber frame homes and engineered roof trusses for the housebuilding sector and operates several combined heat and power (CHP) and wood pellet manufacturing facilities.

Following the acquisition of Pontrilas in January 2026, the Group has significantly increased its turnover and expanded its workforce to over 1,400 colleagues. This growth has been driven by a strong commitment to its people, a customer‑focused service ethos, and continued investment in advanced technology and operational capability. Glennon Brothers operates a multi‑site footprint across Longford, Fermoy, Enniskillen, Troon, Irvine, Windymains and Invergordon, providing a diverse and collaborative working environment across its Group brands and functions.

Principal Objective

Reporting to the Finance Controller, this is an exciting opportunity for the successful candidate to join an ambitious expanding business. The successful candidate will be responsible for the smooth operation of our sales ledger and site administration; processing sales ledger invoices; assisting with preparation of our management/quarterly accounts and providing administration support.

Knowledge & Experience

Previous experience in an account’s role ideally within a manufacturing or production environment
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong data accuracy, attention to detail, and organisational capability
Ability to work across multiple stakeholders and support cross‑functional processes

Key Responsibilities

Sales Ledger
Maintain and updates sales ledger
Processing sales ledger invoices and credit notes
Reconcile customer accounts
Supporting credit controller with credit control
General Ledger
Assisting with the production of timely and reliable management information reports on a monthly and quarterly basis
Provide support and assistance in the preparation of financial statements and accounts to the management and finance teams
Cashbook/Banking
Bank reconciliation
Credit Cards/Expenses
Payments
Petty cash
Administration
Communication – Answering phone calls, reply to emails and greet office visitors
Scheduling: Manage calendars, book rooms, and set up appointments or meetings.
Record Keeping: Organize paper and digital files, update databases, and draft basic reports.
Ordering: Track inventory, order new items, and keep equipment stocked.
Travel: Arrange travel plans and process basic invoices or expense forms

Essential Competencies

Proficient in MS Office (excel, word, outlook etc.)
Experience with Sage accounting packages or similar
Attention to detail and working to tight deadlines
Organisational skills
Working as a team
Experience working with ERP systems (purchase ledger / sales ledger) would be desirable

Key Performance Measures

Accuracy and timeliness of invoicing, reconciliations, and financial processing
Quality and accuracy of financial reporting and data
Contribution to month-end close and management accounts preparation
Identification and resolution of discrepancies and variances
Contribution to process improvements and system effectiveness
Business partnering to resolve finance queries

Key Relationships

Financial Controller & Finance Team – financial reporting, control, and coordination of finance processes
Production & Site Teams – alignment on cost tracking, job performance, and operational activity Contract
Dispatch & Logistics Teams – reconciliation of dispatch, invoicing, and delivery data