Administrator

Administrator - Band 3

Location: Newry
Salary: Band 3. £21,730 - £23,177 per annum
Hours: 37.5 hours per week
Duration: Temporary

Apple Recruitment are currently recruiting for an Administrator (Band 3) in Newry, on behalf of a public sector organisation.

This is an excellent opportunity for an organised and motivated administrative professional to provide effective clerical and administrative support to a busy team. The successful candidate will assist with the day-to-day running of the service, ensuring that correspondence, records, appointments and administrative tasks are managed accurately and efficiently.

Key Duties

• Provide efficient and effective administrative support to the 14 Plus service.
• Prepare, type and process correspondence, reports and other documentation.
• Manage diaries, arrange appointments and coordinate meetings.
• Receive, process and distribute incoming and outgoing mail.
• Respond to routine enquiries from members of the public, staff and external agencies, referring more complex matters to senior colleagues when necessary.
• Arrange meetings, attend where required, take minutes and ensure these are typed and circulated appropriately.
• Maintain accurate manual and electronic filing systems and ensure records are kept up to date.
• Process correspondence and administrative tasks in line with agreed procedures and performance standards.
• Prioritise workloads to meet deadlines and service requirements.
• Identify and escalate delays or issues affecting the timely completion of work.
• Liaise with colleagues, external agencies and members of the public to support the smooth running of the service.
• Maintain confidentiality and comply with information governance, records management and IT security requirements.
• Contribute to improving administrative processes, service quality and working practices.
• Comply with organisational policies relating to Health and Safety, equality, infection prevention and control, attendance and professional conduct.
• Participate in training, ongoing learning and performance development reviews.
• Undertake other duties appropriate to the grade as required.

Essential Criteria

Applicants must demonstrate that they meet the following requirements:

• 4 GCSEs at grades A-C, including English Language, or an equivalent/higher qualification, AND 1 year's experience in a clerical or administrative role; OR 2 years' experience in a clerical or administrative role.
• Experience using Microsoft Office Word or an equivalent word-processing package.
• A current full driving licence valid for use in the UK and access to a car upon appointment. This requirement may be waived where an applicant's disability prevents them from driving, provided they have access to an alternative form of transport approved by the organisation.

• Ability to work effectively as part of a team.
• Ability to use their own initiative.
• Good organisational skills and the ability to prioritise workloads.
• Effective communication skills appropriate to the role.
• Knowledge and skills relevant to administrative and clerical support.
• Candidates should be aware that an Enhanced Access NI check may be required before an appointment can be confirmed.

• GCSE Mathematics at grades A-C or an equivalent/higher qualification, which may count as one of the four required GCSEs.
• Experience using Microsoft Excel or an equivalent spreadsheet package.
• Experience of minute taking.

How to Apply

If you wish to apply or would like further information, please submit your CV to Darcie at

All applications will be treated in the strictest confidence.

Apple Recruitment Services is acting as an Employment Business in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.

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