Legal Administrator

Legal Administrator

Location: Belfast City Centre
Job Type: Permanent, Full-Time
Salary: £24,000 - £28,000 per annum (DOE)

Apple Recruitment is delighted to be recruiting on behalf of a leading Northern Ireland law firm for a Legal Administrator to join its established Wills & Probate team in Belfast city centre.

Please note, this employer is unable to offer sponsorship. Applicants must have permanent right to work in the UK.

This is an excellent opportunity for an organised and professional administrator to join a highly respected legal practice and play a key role in supporting a Solicitor. The successful candidate will provide comprehensive administrative support, ensuring the smooth and efficient management of client matters within a busy and rewarding practice area.

This opportunity may particularly suit a Law graduate seeking to develop a career within Private Client law or an experienced Legal Administrator with knowledge of Wills and Probate matters.

The Role

Reporting directly to a Solicitor within the Wills & Probate team, the Legal Administrator will be responsible for providing high-quality administrative and client support across a range of private client matters.

The role requires excellent attention to detail, strong organisational skills and the ability to manage a varied workload while maintaining a professional and confidential approach.

Key Responsibilities

• Providing administrative support to a Solicitor specialising in Wills and Probate matters.
• Preparing legal correspondence, documents and reports.
• Managing client files, ensuring all documentation is accurately maintained and filed.
• Liaising with clients, beneficiaries, financial institutions and third parties in a professional manner.
• Coordinating appointments, meetings and diary management.
• Handling incoming calls, emails and correspondence.
• Assisting with the preparation and submission of probate applications and related documentation.
• Maintaining accurate records and updating case management systems.
• Supporting the billing process and file closing procedures.
• Ensuring compliance with firm procedures, regulatory requirements and data protection standards.
• When required, reception duties including answering of telephones, taking telephone messages and meeting and greeting visitors to the office.
• Contributing to the answering of overflow calls from reception.
• Operating all files within the firm's case management system.
• Undertake such training identified by the practice as being required to fulfill the requirements of the job.
• Keeping the firm's registers up to date, including the wills, deeds and archiving registers.
• Staff may be requested to carry out other such reasonable tasks as may from time to time occur.

The Person

Essential Criteria

• Previous experience working within a legal environment, ideally supporting a Solicitor, Partner or fee earner.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise workloads and manage competing deadlines.
• Strong verbal and written communication skills.
• Professional and confidential approach to handling sensitive client information.
• Proficiency in Microsoft Office applications, including Word, Outlook and Excel.
• Excellent client care and interpersonal skills.
• Ability to work independently and as part of a team.

Desirable Criteria

• A degree in Law or a related legal qualification.
• Knowledge of Wills, Probate and Private Client work.
• Previous experience within a Wills & Probate, Private Client or Conveyancing department.
• Experience using legal case management systems.
• Experience preparing legal documentation and correspondence.
• Knowledge of probate applications and estate administration processes.

Salary & Benefits

• £24,000 - £28,000 per annum (DOE)
• Belfast city centre location with excellent transport links.
• Opportunity to join one of Northern Ireland's leading legal firms.
• Supportive and professional working environment.
• Ongoing training and career development opportunities.
• Competitive benefits package.
• Exposure to a broad range of Wills & Probate matters.

Interested?
If you are a highly organised Legal Administrator, Law graduate or someone with knowledge of Wills & Probate looking to develop your career within a respected legal practice, we would love to hear from you.

To apply, please submit your CV to Patricia O'Neill at Apple Recruitment or contact us for a confidential discussion.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment is an Equal Opportunities Employer and welcomes applications from all
suitably qualified candidates.

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