Project Support Administrator

Pay: £28,000.00 - £33,000.00 per year

Project Support Administrator

Job description:

About Us:

Flare Electrical and Solar Contractors is a dynamic, forward-thinking company specialising in electrical and solar solutions. We pride ourselves on delivering exceptional services to our clients and are looking for a dedicated and organised Jobs Coordinator to join our growing team. If you are a detail-oriented, proactive individual with strong multitasking abilities, we want to hear from you!

Job Overview:

As a Project Support Administrator at Flare Electrical and Solar Contractors, you will play a pivotal role in ensuring the smooth running of day-to-day operations. You will be responsible for a variety of administrative and operational tasks, supporting both internal staff and external partners to keep projects on track and ensure high-quality service delivery.

Key Responsibilities:

• Payroll Management – Oversee payroll processes and ensure accuracy and timeliness.
• Processing Subcontractor Invoices – Ensure timely processing and payment of subcontractor invoices.
• Recruitment and Liaison – Work with recruitment agencies to ensure staffing needs are met as and when required.
• Job Scheduling – Coordinate and schedule jobs to ensure efficient use of time and resources.
• Raising Purchase Orders – Create and manage purchase orders for necessary materials and equipment.
• Customer Communication – Liaise with customers via phone and email to ensure high customer satisfaction.
• Invoice Management – Organise, track, and ensure invoices are paid on time.
• Credit Applications – Apply for credit accounts with wholesalers to facilitate the purchasing process.
• Accommodation Arrangements – Organise accommodation for staff as required.
• Fleet Management – Oversee fleet operations, including fuel tracking and vehicle maintenance (including arranging repairs, MOTs, services etc).
• Training Organisation – Arrange and track compulsory staff training and development.
• DBS Check Filing – Maintain records of DBS checks and ensure compliance.
• Staff Onboarding – Manage the onboarding process for new employees.
• Calibration Management – Track and schedule calibration of equipment.
• Receipt Tracking – Ensure all receipts are properly tracked and filed for financial
• records.
• ECS Card Applications – Apply for new ECS cards for all staff members as required.
• Policy and Procedure Development – Create and implement new policies and procedures to improve operational efficiency.
• SimPRO Setup and Support – Assist with the setup and ongoing support of the SimPRO system.
• Invoice and PM Support – Provide administrative support to the Project Managers and assist with invoicing queries.

Skills & Qualifications:

Proven experience in a similar administrative or coordination role, (ideally in the construction or electrical sector but not essential).

Strong organisational skills and attention to detail.

Excellent communication skills, both written and verbal.

Ability to manage multiple tasks and priorities effectively.

Proficient in using MS Office Suite and other office software.

Experience with payroll, invoice processing, and financial tracking is an advantage.

Knowledge of SimPRO or similar software is preferred but not required.

Strong problem-solving skills and a proactive approach to handling issues.

Ad-Hoc Responsibilities:

Membership Renewals – Manage and process renewals for industry memberships (e.g., Trading Standards, NICEIC).

Waste Management – Oversee waste management and ensure compliance with relevant regulations.

Office Supplies – Monitor office supplies and reorder as necessary

HR Assistance – Support the HR department with various tasks, such as employee record management and assisting with recruitment processes.

What We Offer:

Competitive salary. A dynamic and supportive work environment.

Opportunities for professional development and career advancement.

A chance to be part of a growing, innovative company in the electrical and solar industry.

Job Types: Full-time, Permanent

Benefits:

Company pension, Free parking, On-site parking

Schedule:

Day shift Monday to Friday 8am – 16:30pm

Work Location: In person

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