Obsidian is a leading specialist in medical and scientific communications, partnering with global healthcare organisations to improve patient outcomes. Our 70+ scientists, strategists and creative experts deliver solutions across Medical Affairs, Scientific Events, Publications, Creative & Digital, and Commercial Strategy.
We’re looking for an EA & HR Operations Manager to support our Managing Director, leadership team and people function during a 12‑month maternity cover.
What You’ll Do
Executive Support
Manage the Managing Director’s calendar, meetings, travel and priorities
Coordinate agendas, notes and actions for ELT & CMT meetings
Liaise with our parent company to arrange C‑suite meetings
Support internal events (town halls, meetings, training sessions)
Business Management / Operations
Oversee office supplies, deliveries and vendor coordination
Act as first point of contact for office/building queries
Liaise with external IT support on team requests
Manage purchase orders, expenses and team meeting logistics
HR Operations
Support the HR Business Partner with administrative tasks and office support
Lead onboarding & offboarding processes
Maintain HR and payroll systems, submitting monthly payroll changes
Support probation tracking, references and HR documentation
Manage HR inbox and coordinate candidate CVs with the Head of Talent Acquisition
Support induction programmes and Learning & Development activities
Who You Are
Highly organised with strong attention to detail
Highly experienced in EA, HR or operations roles
Professional, discreet and people-focused
What We Offer
Hybrid working: 2 anchor days a week in the office from our vibrant London office (just off Fetter Lane, EC4).
25 days’ holiday + bank holidays, plus gifted days at Christmas and your birthday off
AXA private healthcare (with family options), Aviva pension scheme, income protection, life assurance
Enhanced parental leave, cycle-to-work scheme, season ticket loan
Employee referral awards
Learning and Development: Comprehensive training programmes, annual performance reviews
Well-being Support: EAP , mental health first-aiders, AXA well-being calendar, and a dedicated well-being room
Social Connection: Regular social events and a friendly, collaborative culture
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