PA to Managing Director, Shipping – 12-14 months FTC

PA to Managing Director, Shipping – 12-14 months FTC

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Are you proactive and self-motivated PA with excellent communication skills?

Do you have strong attention to detail with a professional and flexible approach?

Can you adapt quickly to changes, handle multiple tasks and prioritise to meet deadlines?

Our client, a leading shipping company, is looking for an experienced PA to support a Global Managing Director and wider team in an exciting and fast-paced environment.

Monday to Friday in Office – City based

What you’ll be doing day-to-day:

• Work closely with the Managing Director; anticipating their needs and helping prioritise requests for time and attention from all areas of the business and externally
• Act as gatekeeper and first point of contact
• Diary management, coordinating and scheduling meetings, organising meeting rooms, and preparing and circulating agendas
• Arranging and booking travel
• Organising events
• Producing reports, presentations and project work/research
• Handling all routine administrative matters including answering phone calls and dealing with enquiries/escalating where needed, organising couriers, filing and archiving, processing expenses
• Supporting the wider team as required within the Department
• Ad hoc duties as required, to meet the needs of the business

The skills you need to bring:

• Strong PA experience at a senior level within a global organisation
• Excellent written and verbal communication skills with people at all levels
• Highly organised and ability to multitask
• Able to work calmly under pressure, use initiative and problem solve
• Confidence and resilience
• Work well independently as well as within a team
• Uphold confidentiality and discretion and exercise

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