Executive & Private Assistant to CEO of Uhnw Family Office

We are seeking an outstanding Executive Assistant / Private PA to support the CEO of a fast-paced, international energy trading group and UHNW family office. This is a high-trust, high-intensity role requiring exceptional emotional intelligence, strong judgement, and a natural sense of ownership.

The successful candidate will be a proactive self-starter who anticipates needs, takes initiative, and executes independently, while operating with discretion, professionalism, and composure in a demanding, performance-led environment.

The successful candidate will act as a true right-hand to the CEO, providing seamless support across business and private matters. This role requires a polished, emotionally intelligent individual who thrives in a dynamic setting, is comfortable with ambiguity, and can adapt quickly to shifting priorities. You will be expected to act as an extension of the CEO, managing complex logistics, acting as a key point of contact for stakeholders, and ensuring momentum, structure, and follow-through are maintained at all times.

The CEO travels almost constantly, so you must be confident operating independently, representing him in the London office, and maintaining standards without day-to-day oversight.

This is a role for someone who enjoys being hands-on, highly accountable, and solutions-driven, with a strong execution mindset. You must be equally comfortable handling strategic matters and core PA responsibilities, and be willing to take full ownership of a broad and demanding remit. Absolute discretion, integrity, and professionalism are essential.

The role is based in London and is five days per week in the office, non-negotiable, as the CEO requires a strong on‑site presence as his representative. Although he travels frequently, this is a London‑based role with no regular travel required. Core hours are 9:00am–6:00pm, with flexibility required due to international time zones and workload.

The package includes a competitive base salary, discretionary bonus, private medical insurance, employer pension contribution, and long‑term progression within a dynamic international business.

DUTIES TO INCLUDE:

• Acting as the trusted right-hand to the CEO, with ownership of execution across business and private matters
• Complex diary and logistics management across multiple international time zones
• Managing all communication flow, correspondence, follow-ups, and stakeholder liaison
• Acting as the CEO’s representative and “boots on the ground” in London when he is travelling
• Supporting business administration, documentation, and priority tracking
• Maintaining structured Excel trackers, logs, and reporting tools to ensure clarity and follow-through
• Taking full ownership of household and lifestyle‑related matters, acting as the primary point of contact
• Negotiating, managing, and overseeing contracts with third‑party household and lifestyle service providers
• Setting expectations, agreeing on terms, monitoring performance, and resolving issues independently
• Proactively reviewing costs, identifying inefficiencies, and renegotiating where appropriate
• Managing private projects and ad‑hoc requests with a structured, solutions‑driven approach
• Handling sensitive personal and financial matters with absolute discretion
• Building strong relationships with internal teams, advisors, banks, and external counterparties
• Acting as a calm, professional, and emotionally intelligent gatekeeper
• Filtering noise, protecting the CEO’s time, and managing competing demands with authority and diplomacy
• Adapting seamlessly to UHNW stakeholders and differing personalities

ESSENTIAL CRITERIA:

• Proven EA/PA experience within a UHNW family office or high‑performance founder‑led environment
• Clear evidence of stability and longevity in roles (ideally 3+ years per position)
• Strong understanding of the blend between business execution and private support
• Demonstrable experience supporting a high‑profile CEO or senior leader
• Exceptionally high emotional intelligence, intuitive, resilient, and perceptive
• Strong self‑starter mentality, proactive, decisive, and comfortable working independently
• Highly organised, detail‑driven, and confident in managing complexity
• Technically confident, with strong Excel skills (tracking, analysis, structured reporting) and
• comfort working with systems, data, and documentation
• Commercially minded and comfortable negotiating, challenging, and managing third‑party providers
• Confident gatekeeper, ability to filter noise and protect the CEO’s focus
• Discreet, loyal, and trusted, confidentiality is non‑negotiable
• Comfortable working in a fast‑paced, high‑trust environment
• Willing and able to work fully office‑based, five days per week (non‑negotiable)
• Strong references from previous principals in hand
• Right to work in the UK

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