Rota Executive Assistant

Our client, a UHNW family is seeking two top calibre hybrid Personal Assistants/Executive Assistants to join their household team and take full ownership of family travel, logistics, shopping and bookings.

The office operates seven days a week, and the two EAs will work alternating weekends with two consecutive days off each week to ensure continuous coverage.

The role requires strong coordination skills and the ability to train family members and household staff on processes to maximise efficiency.

Responsibilities:

• Coordinating all family travel arrangements, including flights, private jets, transfers and itineraries
• Managing complex, fast-moving logistics across multiple locations and time zones
• Handling personal shopping requests and errands on behalf of the family
• Booking restaurants, events, appointments and other reservations
• Liaising with household staff, suppliers and external contacts to ensure smooth day-to-day running
• Training family members and staff on internal processes and systems to improve efficiency
• Managing diaries and schedules, anticipating needs ahead of time
• Providing weekend cover on a rotating basis alongside the second PA
• Maintaining confidentiality and discretion at all times

Requirements:

• Proven experience as a PA/EA within a private household, family office or UHNW setting
• Strong organisational skills with the ability to manage multiple moving parts simultaneously
• Comfortable working a seven-day rota with alternating weekend cover
• Excellent communication skills, with the confidence to train and guide others on process
• Highly discreet, proactive and solutions-focused
• Flexible and calm under pressure, with the ability to adapt to last-minute changes
• Right to work in the UK

Details:

• Working Hours: Rota - exact schedule to be agreed - must have round the clock flexibility
• Salary Offered: £100,000 gross per annum
• Start Date: ASAP

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