Compliance Admin

Battle Source: WhatJobs

£28,000–£42,000

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

About The Role

Vortex, a specialist CIPP (Cured-In-Place Pipe) rehabilitation contractor, is seeking an organised and detail-oriented Compliance Administrator to join our growing operations team, supporting projects across the South of the UK.

This is an important support role within the business. Working from our office, you will be responsible for maintaining compliance records, coordinating documentation, supporting audits and accreditations, and ensuring that company systems remain up to date and compliant with internal, client, and regulatory requirements.

Working closely with the Compliance Manager, operations teams, engineers, and site personnel, you will help ensure the efficient administration of health & safety, quality, environmental, and operational compliance processes across the business.

This position is based in our office and involves regular communication with site teams, clients, accreditation bodies, and suppliers to maintain accurate records and support the smooth delivery of compliance activities.

Key Responsibilities

Maintain and update compliance records, registers, and management system documentation
Assist with the administration of ISO 9001, ISO 14001, and ISO 45001 management systems
Coordinate the collection, filing, and tracking of compliance-related documents, certificates, and training records
Support internal and external audits by preparing documentation and maintaining audit schedules
Monitor and maintain staff training matrices, competency records, and certification renewals
Manage client and supplier compliance portals, ensuring information remains accurate and up to date
Assist with the preparation and submission of pre-qualification questionnaires (PQQs) and tender documentation
Record, track, and distribute corrective actions arising from audits, inspections, incidents, and non-conformances
Support the maintenance of health & safety, environmental, and quality procedures and policies
Prepare reports, KPI data, and management information as required
Liaise with site teams to obtain and verify compliance information and documentation
Ensure all compliance records are maintained in accordance with company procedures and retention requirements
Provide administrative support to the Compliance Manager and wider operational team
Represent Vortex professionally in all compliance-related communications

Requirements

Previous experience in an administrative, compliance, quality, health & safety, or support role
Strong organisational skills with excellent attention to detail
Experience maintaining records, databases, and document control systems
Proficient in Microsoft Office, particularly Excel, Word, and Outlook
Confident communicating with colleagues, clients, and external stakeholders
Ability to manage multiple tasks and meet deadlines effectively
Strong written and verbal communication skills
Ability to work independently and as part of a team
Experience within construction, utilities, drainage, engineering, or infrastructure sectors (desirable)
Familiarity with ISO management systems and accreditation processes (desirable)
Full UK driving licence (desirable)