Maintain Mother Root’s Notion operating system, including structure, permissions, templates, database hygiene, and a single source of truth
Own and manage the Ways of Working Log, triaging friction and assigning actions to the right owners
Maintain and update the SOP library, retiring stale documentation
Keep the tech-stack database accurate and ensure appropriate tool access
Maintain data quality across operational databases
Identify repetitive administrative work and remove friction through improved processes, AI, or lightweight automations
Use tools such as Claude, Make, Zapier, and n8n to build automations
Test AI use cases and turn successful approaches into prompts, playbooks, and training sessions
Plan and execute operational changes, including tasks, communications, training, and follow-up
Meet every function, understand how Mother Root operates, and build systems that support growth
Work directly with the Business Operations Lead in a newly established function
Requirements
Built something with AI, such as an agent, automation, prompt library, tool, side project, society project, or system built from a spreadsheet
Systems-oriented thinking and ability to bring order to messy information
Start with people and understand how teams actually work before building solutions
Strong follow-through and ability to finish tasks
Resourceful approach to solving problems
Attention to detail, including spotting broken links, stale documentation, and incorrect numbers
Clear writing and ability to explain systems to non-technical people
Ability to run projects, maintain plans, chase stalled tasks, and communicate status proactively
Curiosity when investigating unfamiliar or broken systems
Useful but not essential: hands-on experience with Notion
Useful but not essential: experience in a fast-moving business where processes had to be built rather than inherited
Core Competencies
Demonstrates expertise in maintaining operational systems and databases, with a focus on AI-driven automation and process improvement. Strong ability to communicate complex systems clearly to diverse teams while ensuring data quality and operational efficiency.
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