Facilities Coordinator

Location: Milton Keynes

Hours of Work: Mon - Fri 9am - 3pm

Hourly Pay Rate: £20.60p/h Via Umbrella

We are seeking an organised, proactive, and reliable Facilities Coordinator to join our team. The successful candidate will be responsible for coordinating the day-to-day operation of our facilities, ensuring that the workplace is safe, well maintained, efficient, and welcoming for employees, visitors, and contractors.

Key Responsibilities:

• Coordinate the day-to-day management and operation of the building and facilities.
• Act as the first point of contact for facilities-related queries and requests.
• Liaise with contractors, suppliers, landlords, and service providers.
• Coordinate planned and reactive maintenance and ensure issues are resolved promptly.
• Monitor building services, including cleaning, security, waste management, and maintenance.
• Assist with office moves, workspace planning, meeting room setup, and general workplace requirements.
• Maintain accurate facilities records, including maintenance schedules, service reports, and contractor documentation.
• Monitor facilities budgets, invoices, and purchase orders.
• Ensure adequate stock levels of office and facilities supplies.
• Support health and safety procedures and report any hazards or maintenance concerns.
• Assist with ensuring the workplace complies with relevant health, safety, and environmental standards.
• Support emergency procedures and business continuity arrangements.

Key Requirements:

• Previous experience in a facilities, workplace, or office coordination role.
• Excellent organisational and time-management skills.
• Strong communication and customer service skills.
• Experience coordinating contractors and external service providers.
• Good problem-solving skills and the ability to prioritise a busy workload.
• A good understanding of health and safety requirements.
• Strong administrative and IT skills, including Microsoft Office.
• The ability to work independently as well as collaboratively as part of a team.
• A proactive, flexible, and professional approach.

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