Assistant Facilities Manager

Assistant Facilities Manager

Location: Newcastle upon Tyne

Salary: £30,000 - £32,000 + Shift Allowance

Job Type: Permanent | Full-Time

The Role

An exciting opportunity has arisen for an Assistant Facilities Manager to join a busy facilities team supporting a portfolio of sites across Newcastle.

Working closely with the Facilities Manager, you will play a key role in ensuring buildings are safe, secure, compliant, and maintained to a high standard. You will support the delivery of both planned and reactive maintenance activities, supervise contractors, assist with building operations, and contribute to the smooth day-to-day running of multiple sites.

This role offers a varied workload and would suit an experienced facilities, maintenance, estates, or building services professional looking to further develop their career.

Key Responsibilities

• Support the day-to-day management of facilities operations across multiple sites.
• Carry out regular facilities inspections and implement remedial actions where required.
• Monitor and operate building services including heating, ventilation, and plumbing systems.
• Coordinate reactive and planned preventative maintenance activities.
• Open, close, and secure buildings in accordance with operational requirements.
• Supervise contractors and ensure work is completed safely and to agreed standards.
• Undertake minor maintenance and repair tasks as required.
• Support porterage, room set-ups, and general site operations.
• Maintain accurate records, compliance documentation, and inspection reports.
• Assist with health and safety monitoring, risk assessments, and site security procedures.
• Respond to facilities-related issues and emergencies promptly and effectively.
• Identify opportunities for ongoing improvements to facilities and services.

Key Requirements

• Previous experience within facilities management, maintenance, estates, building services, or a similar role.
• Knowledge of building systems, including heating, ventilation, and plumbing.
• Good understanding of health and safety, compliance, and security procedures.
• Experience managing contractors and external service providers.
• Ability to carry out site inspections and identify maintenance requirements.
• Strong organisational and time-management skills.
• Excellent communication and stakeholder management abilities.
• Competent IT skills, including Microsoft Outlook, Word, and Excel.
• Ability to prioritise workloads and work independently using initiative.
• Flexible approach to working hours and operational demands.
• Experience completing reports and maintaining accurate records.

Desirable

• Experience within education, healthcare, public sector, or multi-site environments.
• Knowledge of planned preventative maintenance programmes.
• Experience using facilities management systems.
• IOSH, NEBOSH, IWFM, or other relevant qualifications.
• Full UK driving licence.

What's On Offer?

• Competitive salary plus shift allowance.
• Enhanced rates for applicable evening working.
• Generous annual leave entitlement.
• Excellent pension scheme.
• Free parking and additional employee benefits.
• Ongoing training and professional development.
• Career progression opportunities within a growing organisation.
• Supportive and collaborative working environment.

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