Office Manager

Overview

Office Manager • Location: Hamilton • Business Area: Utilities and Electrical Contracting

Quartzelec is an independent, multi-disciplined service provider with over 600 employees in the UK and beyond, and turnover in excess of £90 million. We specialise in contracting and rotating machine services, repairing and maintaining motors and generators, backed by over 100 years of experience. We pride ourselves on autonomy and ownership for our employees.

The Opportunity

We are seeking an experienced and proactive Office Manager to join our team. You will be the primary contact for staff and external visitors, ensuring smooth, compliant operation of the office. You’ll lead the administration function, manage daily financial and operational activities, and support our business goals.

As a Senior Project Manager , you will play a critical role within our major programme delivery team. Your responsibilities will include:

• Lead, support, and mentor the Administration Team.
• Manage daily financial activities within the Business Unit.
• Ensure administrative processes are efficient, client-focused, and compliant.
• Oversee office facilities management and collaborate on Health & Safety compliance.
• Administer training records and assist in planning future training needs.
• Oversee asset management, office supplies, and inventory control.
• Manage weekly input and processing of employee timesheets.
• Liaise effectively with staff, suppliers, and clients to ensure seamless communication.
• Organise meetings, conferences, and workshops, including hospitality arrangements.
• Work closely with the HQ Human Resources function when required.
• Manage and oversee invoices, purchase orders, and external portals.
• Assist managers and colleagues with ad-hoc assignments to support smooth operations.
• Foster a positive corporate culture and maintain an organised, collaborative office environment.

Your skills and experiences

• Proficient IT skills, particularly in Microsoft Office (Word, Excel, Outlook).
• Strong foundational understanding of financial principles.
• Excellent accuracy, efficiency, and attention to detail.
• Outstanding organisational and time management skills.
• Strong problem-solving abilities and a continuous improvement mindset.
• Effective communication and team leadership skills.
• The ability to work well with stakeholders at all levels.
• Previous experience in a similar role (preferred).

Benefits

• Contributory salary sacrifice pension scheme
• Life insurance (4x your salary)
• Enhanced annual leave entitlement, in addition to bank holidays
• Company-funded gym subsidy payments
• Annual vision allowance
• Free 24/7 remote GP service
• Employee referral program
• Long service recognition awards
• Paid maternity and paternity leave
• Access to free Electric/ Hybrid vehicle charging points

• Employee Assistance Programme
• Extensive professional development through our in-house training academy
• Career-enhancing training events
• Exclusive employee discounts and various concessions via our corporate perks platform

Our commitment

Quartzelec is committed to developing talent, with active engagement of over 100 apprentices. We received Employer Recognition Awards from our training providers in 2025 and continue to support apprentices through guidance and mentorship to help them achieve their potential.

We offer a distinctive working experience that values autonomy and ownership, creating opportunities for significant career progression.

Closing

Closing Date: tbc

We reserve the right to close the vacancy early if we receive sufficient applications. Please submit your application as soon as possible.

Strictly no agencies please.

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