Administrator

Reference:

Contract Type: 3-month contract (must be included)

Summary

We are seeking a detail-oriented and proactive Administrator to provide vital administrative support to the maintenance department on a 3-month contract basis. The successful candidate will be responsible for managing stationery orders, producing and updating rotas for the on-site and on-call teams, and maintaining accurate records within maintenance management systems such as V Nexus. Key duties include chasing up Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) jobs, reallocating work orders as necessary, signing contractors in and out daily, and providing general administrative assistance to ensure smooth maintenance operations. This role requires excellent organisational skills, strong communication abilities, and a good understanding of maintenance processes. A DBS check is required for this position. The role is based in Prescot, Merseyside, and requires an immediate start.

Responsibilities

• Manage stationery orders and maintain stock levels
• Produce and update rotas for on-site and on-call maintenance teams
• Chase up outstanding Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) jobs
• Reallocate work orders as required to ensure timely completion
• Update V Nexus system with sign-in/out information and annual leave/absence records
• Provide administrative support to the maintenance department, including logging jobs for contractors and team members
• Assign emails to the admin team and respond to chase-up communications
• Sign contractors in and out daily, ensuring compliance with site procedures
• Maintain accurate records and support smooth communication between teams

Skills

• High attention to detail and strong problem-solving skills
• Proficiency in maintenance management software and tools (e.g., V Nexus)
• Strong organisational and multitasking abilities
• Excellent verbal and written communication skills
• Technical knowledge of maintenance processes and equipment
• Experience in maintenance administration or a related field
• Ability to prioritise workload and work under pressure
• Reliable and proactive approach to work
• Ability to work independently and collaboratively within a team
• DBS clearance (required)

Software/Tools

• Maintenance management systems (e.g., V Nexus)
• Microsoft Office Suite (Word, Excel, Outlook)

Certifications & Standards

• DBS check (required)

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