Project Administrator

G - PROJECT MANAGEMENT - G1 - Project Management

Job Opening Title

Job type

Non fixed term

Responsibilities

Project administration for projects

Provide day-to-day administrative support to project managers and wider project teams.
Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
Schedule and coordinate project meetings, workshops, and reviews, including preparation of agendas and materials.
Assist with the preparation of reports, dashboards, and presentations for internal and external stakeholders.
Ensure timely follow-up on actions, decisions, and deliverables from project meetings.
Liaise with internal departments and external contractors or suppliers as required.
Assist in onboarding new team members and ensuring access to systems, tools, and project documentation.
Support the continuous improvement of administrative and project support processes.

Project administration for secondments

Coordinate and administer secondment agreements, extensions, and contractual changes as necessary.
Maintain accurate records of all secondment arrangements, including start/end dates, host departments, and approval documents.
Track and report on secondment status, upcoming renewals, and changes, ensuring relevant stakeholders are informed.
Generate billing information and raise billing requests for seconded individuals.
Monitor the financial performance of secondment contracts, conduct regular reporting, and implement corrective actions where necessary.
Contribute to continuous improvement of secondment processes and administrative tools.

Profile

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
Awareness of basic project management principles and processes.
Strong organisational and record‑keping abilities.
Awareness of safety, quality and compliance requirements.
Foundational analytical and problem‑solving skills, with the ability to make informed decisions based on data and project requirements.
Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).

Proactive, solution‑oriented, and collaborative.
Eagerness to learn and develop, and motivation to progress in project management.
Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
Friendly, approachable, and focused on delivering a positive project outcome.

Benefits

25 days annual leave per year rising by 1 day for every 2 years worked (max 30 days) + Bank Holidays
8% employer pension contribution with employee 1% contribution (salary sacrifice)
Individual and family private health care
Cashplan – Level 2 cover
Life assurance (4x salary)
Employee assistance programme (EAP)
Professional Body Membership
Tusker Electric car scheme (salary sacrifice)
Cycle to Work scheme (salary sacrifice)
Babbel – learn a new language
Generous family leave

Job location

United Kingdom, Bristol

Travel

Job family

Standard

Minimum level of education required

Bachelor

Minimum level of experience required

Experienced

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