Private & Business EA – Marlborough

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Job Description

A fantastic opportunity has arisen for an experienced and highly organised Business and Private PA to join a successful private office in Marlborough. This will be on an initial 9-month FTC, with the view to go permanent following the successful completion on the initial contract.

Working closely with the Principal, you will play a central role in ensuring both personal and professional commitments are managed seamlessly. This is a broad and varied position, supporting a busy individual. The successful candidate will be a natural organiser who enjoys taking ownership and is confident operating with a high degree of autonomy. You will be expected to anticipate requirements, in this paced role where priorities can change quickly and no two days will look the same. Excellent communication skills, discretion and sound judgement will be key, alongside the ability to build strong relationships with those around the Principal.

Key Responsibilities

• Complex and ever-changing diary management.
• Arranging internal and external meetings, managing logistics and ensuring all necessary preparation.
• Acting as the first point of contact for staff and stakeholders.
• Inbox management; keeping things organised and prioritised, drafting responses where appropriate and ensuring all actions are followed through.
• Supporting the recruitment and onboarding of new team members.
• Managing domestic and international travel arrangements, including flights, accommodation, ground transport and chauffeur coordination across different time zones.
• Overseeing and maintaining insurance arrangements/policies.
• Planning and coordinating dinners, lunches, events and other social engagements.
• Providing general support across a wide variety of personal and professional projects, responding positively and efficiently to new requirements as they arise.

The Successful Person

• We are looking for an experienced private and business PA/EA who is comfortable operating in a fast-moving and hands-on environment.
• You will ideally have experience supporting a Principal, entrepreneur, family office or similarly busy individual.
• Understanding of the importance of discretion, trust and anticipating needs.
• You will be exceptionally organised, detail-focused and proactive, with the confidence to make decisions and move things forward independently.
• Collaborative team player who communicates clearly and builds strong working relationships.
• A calm and unflappable nature will be important, as will the ability to juggle multiple priorities without losing sight of the detail.

Location: Marlborough

Working pattern: 100% office based

25 Holiday

Start date: Early November

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

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