Office Manager

Colnbrook Source: WhatJobs

£35,000–£40,000

Right Now Group are recruiting for an experienced Office Manager on behalf of our client, an established international logistics and transport business based in Colnbrook.

This is a varied and responsible position, ideal for someone who enjoys being at the centre of a busy operation and taking ownership of the day-to-day organisation of an office.

The role will combine Office Management, Compliance & Accreditation Administration, Fleet Support, HR Administration and PA support to the Directors. You will act as a key point of contact across the business, ensuring records, documentation, training requirements and general office administration are kept organised and up to date.

Key responsibilities of an Office Manager:

Take responsibility for the smooth day-to-day running and administration of the office.
Manage reception duties, including welcoming visitors, answering calls and dealing with general enquiries.
Provide administrative support to the Directors
Maintain the company's master spreadsheets and central records, ensuring information is accurate and kept up to date.
Maintain employee records, including training records, qualifications, documentation and relevant expiry dates.
Coordinate and monitor driver documentation and checks, ensuring required records remain current and compliant.
Support the management and renewal of company accreditation's, certifications and compliance documentation.
Assist with preparing information and documentation for audits and accreditation reviews.
Provide administrative support relating to the company's vehicle fleet, maintaining relevant records and liaising with internal teams and external suppliers where required.
Support the business with Health & Safety administration, including maintaining records, documentation and associated compliance requirements.
Monitor important renewal dates, training requirements, certificates and documentation, proactively following up before expiry.
Coordinate general office requirements, supplies, facilities and contractors.

The Successful Office Manager will have:

Previous experience within an Office Manager, Senior Administrator, Executive Assistant, PA or similar varied administrative role.
Be highly organised with the ability to manage multiple responsibilities and deadlines.
Strong attention to detail, particularly when maintaining employee, compliance and accreditation records.
Confident using Microsoft Excel and managing detailed spreadsheets and trackers.
Comfortable working with Directors and handling sensitive or confidential information, communicating with employees, drivers, suppliers and external organisations at all levels.