Procurement Assistant

Milton Source: WhatJobs

£17,000–£25,000

OGT is a leading global provider of clinical and diagnostic genomic solutions. We believe in creating products and partnerships that enable clinicians to deliver personalised healthcare to patients and that empower clinical researchers to develop the next generation of precision medicines.

An opportunity has arisen in our Cambridge based Operations team for a Procurement Assistant. Our Operations team are responsible for manufacturing, kit assembly, purchasing, distribution, health & safety and facilities management coordination for the Cambridge facility to ensure the business objectives are met efficiently and effectively.

The Procurement Assistant provides administrative and operational support to the Procurement function, helping to ensure purchase orders, supplier information and purchasing records are managed accurately and on time.

What you’ll be doing for us

Raise, check, update and progress purchase orders in line with approved requests and procedures
Maintain accurate supplier, item, pricing, order and delivery information in the ERP/MRP system and associated records
Monitor open orders, obtain supplier updates and communicate delivery status, shortages or delays to relevant colleagues
Contact suppliers to request quotations, order confirmations, delivery information and routine documentation
Support the purchasing of approved goods and services, including consumables, packaging, laboratory materials and operational supplies
Check purchase order, delivery note and invoice information, and support resolution of discrepancies with suppliers, Finance and internal requestors
Support supplier onboarding and maintenance of approved supplier information and documentation
Assist with basic price, lead-time and availability comparisons and escalat(??) issues appropriately
Maintain organised procurement records and provide information required for audits, reporting and operational planning
Work with Production, Quality, Finance, Warehouse and other departments to ensure purchasing requirements are understood and progressed
Support stock availability and supply continuity activities by highlighting potential shortages or delays promptly
Contribute to procurement process improvements and support implementation of new systems or working practices
Adhere to procedures documented in the quality management system and report non-compliances using approved procedures.

What we are looking for in you

Essential

Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role
Good organisational skills and the ability to manage multiple tasks and priorities
Strong attention to detail and a high level of accuracy when entering and checking information
Confident written and verbal communication skills, including professional communication with suppliers and colleagues
Competence using Microsoft Office, particularly Outlook and Excel, and confidence learning business systems
Ability to follow procedures, maintain clear records and escalat(??) issues appropriately.

Desirable

Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role
Familiarity with regulated IVD, ISO 13485 or similar quality management environments
Experience using ERP or MRP systems to raise and manage purchase orders
Experience working in a regulated manufacturing, laboratory, medical device, diagnostics or life sciences environment
Understanding of basic procurement principles, supplier management and stock control
Experience supporting invoice matching, supplier onboarding or audit documentation.

This is a part-time role, working up to 25 hours per week.