School Office Manager

Sacred Heart RC Primary School are currently seeking an Office Manager. This is an exciting opportunity to join the Trust at the beginning of a journey of transition, development, and growth within the multi-academy trust.

The Governing Board are seeking a dynamic and highly motivated Office Manager to provide outstanding business support to pupils, and the wider community.

The successful candidate will be forward thinking, ambitious and will ensure our children, and their families, are at the heart of business decisions made.

Previous experience in a school office or a similar administrative setting is desirable. This role would suit someone with a commitment to supporting the values of the school and a willingness to be at the heart of our school community.

The role and responsibilities:

• Overseeing the school’s financial administration, including budgeting support, monitoring expenditure, processing orders and invoices, and ensuring best value in all procurement activities.
• Managing the school’s management information systems to ensure accurate pupil and staff data, including census returns, attendance monitoring and statutory reporting requirements.
• Ensuring compliance with statutory regulations, safeguarding requirements, health and safety legislation, and trust/local authority policies, maintaining accurate records and audit trails.
• Supporting the Headteacher and Senior Leadership Team with strategic planning, operational management and school improvement priorities.
• Overseeing premises management, including arranging maintenance, liaising with contractors, monitoring works, and ensuring the site remains compliant and fit for purpose.
• Managing HR administration processes including recruitment coordination, single central record oversight, absence monitoring and personnel record management.
• Leading on communication systems, ensuring effective engagement with parents and carers through digital platforms and maintaining a professional and welcoming front-of-house presence.
• Contributing to risk management processes, business continuity planning and the effective management of resources to support the school’s long-term sustainability.

We are seeking an individual who has:

• Is kind, patient and enthusiastic, with a genuine desire to support the smooth running of a busy school office.
• Is reliable, approachable and professional, able to follow procedures and use their own initiative when appropriate.
• Has strong communication and interpersonal skills, with a good level of literacy and numeracy.
• Can work effectively as part of a team and build positive relationships with staff, parents and visitors.
• Is willing to learn and adapt to new systems and procedures.
• Is flexible and able to manage competing priorities in a calm and organised manner.
• Has a strong commitment to our Catholic values and ethos.
• Has relevant experience and/or qualifications in administration or office management.
• Has knowledge of Arbor this is highly desirable.
• Has a good understanding of GDPR and the DPO role.

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