Fleet Administrator

Fleet Administrator

Location: Leatherhead
Hours: 21 hours per week (part-time)
Pay: £14.28 per hour
Contract: Permanent

The Role

We are looking for an organised and proactive Fleet Administrator to support the management of a fleet of approximately 70 vehicles. Working closely with the Operations Manager, you will ensure vehicles are maintained, compliant, and available for employees across multiple regional locations.

This is a varied administrative role requiring excellent attention to detail, strong communication skills, and the ability to manage multiple priorities.

Key Responsibilities

• Act as the main point of contact for vehicle-related queries, including accidents, breakdowns, fines, and driver enquiries.
• Maintain accurate fleet records, vehicle documentation, and driver information.
• Produce and distribute monthly fleet reports, including mileage and compliance data.
• Manage annual driver licence checks and support insurance renewal processes.
• Liaise with leasing companies, garages, and suppliers to arrange servicing, repairs, and maintenance.
• Process fleet-related invoices and maintain accurate records.
• Administer fuel cards and company car documentation.
• Coordinate vehicle deliveries, replacements, collections, and end-of-lease returns.
• Arrange hire vehicles when required.
• Monitor vehicle inspections, telematics systems, and dashcam compliance.
• Ensure fleet activities comply with company policies, GDPR, and relevant legislation.

About You

• Previous administration experience, ideally within fleet, transport, logistics, facilities, or operations.
• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to build relationships with suppliers and colleagues.
• Proficient in Microsoft Office, particularly Excel.
• Able to prioritise workload and work independently.
• A proactive and professional approach to problem-solving.

What We Offer

• Part-time position (21 hours per week).
• Competitive hourly rate of £14.28 per hour.
• Supportive and collaborative working environment.
• Opportunity to take ownership of a varied and essential operational role.

This role may require occasional UK travel. The successful candidate will be expected to comply with safeguarding, data protection, and company policies at all times.

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