Reports to
Contract
Full-time, Permanent, Monday – Friday
What we offer
- Competitive salary, reflective of experience
- Company pension
- Private health insurance
- Employee discounts (Odeon, Mindful Chef, Prime and more)
- Discounted gym memberships
- Length-of-service holidays and a birthday day off
- Branded workwear and free on-site parking
Role Purpose
M Squared is one of Scotland's fastest-growing commercial landscaping, groundworks and civils contractors, delivering complex, high-profile projects for main contractors, developers and public sector clients across the UK. As we scale toward our next growth milestone, we're looking for a Bid Writer & Compliance personnel to own the full bid lifecycle — from inbound tender enquiry through to award and prestart handover — while ensuring our accreditations, compliance documentation and CRM data are always audit-ready.
This is a hybrid role combining hands-on bid coordination with ownership of company compliance standing, sitting at the centre of our growth strategy.
Key Responsibilities
- Manage all inbound tender enquiries end-to-end, tracking deadlines, submission requirements and internal ownership through to award.
- Coordinate contributions from estimating, commercial, technical and operational teams to produce clear, compelling and compliant submissions.
- Own bid quality control — proofing, formatting and version control — so every submission reflects M Squared's brand and professional standard.
- Maintain and grow a reusable bid content library (method statements, CVs, case studies, accreditation evidence) to speed up future submissions.
PQQ & Compliance
- Complete pre-qualification questionnaires (PQQs) and SSIP/supply chain assessments, ensuring accuracy and consistency with current accreditation evidence.
- Own and maintain company accreditations and certifications (e.g. CHAS, Constructionline) keeping renewal dates, evidence packs and portal records current.
- Act as the central point of contact for compliance audits and client due-diligence requests, coordinating input from HSQE, HR and commercial teams.
CRM System Management & Reporting
- Maintain the CRM as the single source of truth for live and historical bid activity, contacts and opportunity pipeline.
New Business Development
- Proactively identify and track relevant public and private sector tender and framework opportunities via portals such as Public Contracts Scotland, Find a Tender and sector-specific frameworks.
- Build and maintain relationships with procurement contacts, framework hosts and key public sector clients to support pipeline growth.
- Share market intelligence on upcoming opportunities, competitor activity and framework renewals with the senior team.
Prestart/ Preconstruction
- Liaise with the preconstruction and delivery teams to feed lessons learned back into future bid content and strategy.
Essential Experience - Non Negotiable
The following are core requirements for this role:
- Proven bid or tender coordination experience — managing inbound tender enquiries and the end-to-end bid process under tight deadlines.
- Hands-on experience completing pre-qualification and compliance submissions — including PQQs, SSIP assessments and framework compliance documentation.
- Working knowledge of public and/or private sector procurement processes — ideally within construction, groundworks, landscaping or a related built-environment sector.
- Excellent written communication skills, able to draft persuasive, accurate bid content — with the discipline to manage several live submissions in parallel.
- Confident CRM and bid-tracking system management — for accurate pipeline tracking and reporting.
- Strong proficiency in Microsoft Office — Word, Excel, and ideally design/formatting tools (e.g. Adobe InDesign) for polished submission documents.
- Experience owning company-wide accreditations rather than just contributing evidence to them.
- Familiarity with Scottish and UK public sector frameworks
- Background in business development, sales support or procurement within construction.
About M Squared
M Squared is a Glasgow-headquartered commercial landscaping, groundworks and civils contractor, working with main contractors, developers and public sector organisations across the UK. Since our founding in 2014 we've grown rapidly — recognised in the FT1000 list of Europe's fastest-growing companies and among Scotland's Companies to Watch — while staying true to our roots as a close-knit, hands-on team.
We've invested heavily in bespoke technology to improve how we estimate, forecast and manage projects, and we're bringing that same ambition to how we grow the business through smarter, better-supported bidding.
Our Values
- We take pride in our work and ourselves — strong work ethic, quality, and being proactive.
- We do what we say we'll do — reliable, and quick to offer or ask for support.
- We do what it takes to get the job done — adaptable and resilient in a fast-paced environment.
- We're ambitious and work hard — keen to learn, develop, and take on new challenges.
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