Site Administrator

Enpure Ltd are looking for an positive, enthusiastic and driven Site Administrator for approximately 3 months contract for our site at Guildford.

Main Duties & Responsibilities

• Log all Deliveries into and out of the Site, scan in delivery tickets and log deliveries in PuMA
• Management of Site Access Gate controls for longer term site office / operatives
• Maintain Site Receiving Report in co-ordination with Procurement / Expediting Team
• Maintain Site Filing System – scan all hard copy documentation appropriately - RAMS, Lift Plans, site safety audit and induction records, uploading to BiM360 and server as required
• Compiling register and copies of completed ITF/ITP Paperwork and Site Safety Packs
• Assist the co-ordination of Material Deliveries and Sub-Contractor onboarding
• Monitor submission to dates to site by Sub-Contractors and report compliance
• Print and organise hard copies of information as required – Drawings, POWRA, ITP/Check sheets, Programme
• Maintaining various company registers regarding logging travel, requisitions, company driver details etc.
• Site document update tracking (e.g. Monthly update to CPP reminders)
• Maintenance of site safety boards
• Record keeping of toolbox talks
• Co-ordination of the Thames Water Safety Passport Training
• General Office administration
• Typing, copying and distribution of letters, reports, memos, minutes and any other documentation or correspondence as required.
• Answering telephones, taking and passing on messages to the appropriate persons.
• To open incoming mail to the company each morning.
• Arranging meetings, conference rooms and facilities and taking minutes if required.
• Undertaking ad hoc administrative projects as and when required.
• Ordering site materials as and when required using Site Requisition system. Maintain register of Site Requisitions
• Conducting on site visitor inductions, and maintaining records
• Drugs and Alcohol testing, and maintaining records
• To comply with all Health and Safety responsibilities commensurate with the role, as outlined in the Health and Safety policy.
• Assist Technical Author with Asset Data collection (Equipment Collection Template)
• Any other duties commensurate with the position as may be assigned from time to time

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